How To Fix GMMASTERDATA069 - Billing rule required

SAP Error Message - Details

• Message type: E = Error

• Message class: GMMASTERDATA - Grant master data maintenance messages only

• Message number: 069

• Message text: Billing rule required

What causes this issue?

You are saving a grant without a billing rule. A billing rule is
required to determine which fields are displayed in the billing section
of the grant master, and to create a sales order when the grant changes
to award status.

System Response

If the grant is a draft, a warning is issued. Otherwise an error is
issued.

How to fix this error?

Enter the billing rule in the billing section of the grant master.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMMASTERDATA069 - Billing rule required ?

  The SAP error message GMMASTERDATA069 with the description "Billing rule required" typically occurs in the context of the SAP Grants Management (GM) module. This error indicates that a billing rule is missing for a specific grant or project, which is necessary for processing billing transactions.
  Cause:
  
  Missing Billing Rule: The primary cause of this error is that the billing rule has not been defined for the grant or project in question. Billing rules are essential for determining how costs are allocated and billed to the relevant funding sources.
  Configuration Issues: There may be issues in the configuration settings related to billing rules in the Grants Management module.
  Data Inconsistencies: Inconsistencies in master data or related configurations can also lead to this error.
  
  Solution:
  
  
  Define Billing Rule:
  
  Navigate to the Grants Management configuration settings.
  Define the necessary billing rules for the relevant grant or project. This can typically be done in the customizing settings under the Grants Management module.
  Ensure that the billing rules align with the requirements of the project and the funding sources.
  
  
  
  Check Master Data:
  
  Review the master data for the grant or project to ensure that all required fields, including billing rules, are populated correctly.
  If the project is linked to a specific funding source, ensure that the billing rules for that funding source are also defined.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for detailed steps on how to set up billing rules in the Grants Management module.
  
  
  
  Testing:
  
  After defining the billing rules, perform a test transaction to ensure that the error no longer occurs and that billing can be processed correctly.
  
  
  
  Consult with SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. They can provide insights based on the specific configuration and setup of your SAP system.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as GM01 (Create Grant), GM02 (Change Grant), and GM03 (Display Grant) to manage grants effectively.
  Configuration Path: The configuration for billing rules can typically be found under the path: SPRO > SAP Reference IMG > Public Sector Management > Grants Management > Define Billing Rules.
  User Roles: Ensure that the user attempting to make changes has the necessary authorizations to modify billing rules and grant configurations.
  
  By addressing the missing billing rule and ensuring proper configuration, you should be able to resolve the GMMASTERDATA069 error.