How To Fix GMCUSTOM022 - Sales Order to be created with initial CO Object values

SAP Error Message - Details

• Message type: E = Error

• Message class: GMCUSTOM - Customizable Messages for Grants Management

• Message number: 022

• Message text: Sales Order to be created with initial CO Object values

What causes this issue?

The Grant Master is set to Award Status and a Sales Order is generated
for Milestone or Resource Related Billing purposes. However, there are
no CO Objects (WBS Element and/or Internal Order) defined in the Grant
Master to be used for Funds Management Account Assignment (FMAA)
derivation. An incomplete FMAA assignment may be made in the Sales
Order.

System Response

A customizable message is displayed.

How to fix this error?

In your Grant Master, specify either a WBS Element or an Internal Order.
Alternatively, since this is a customizable message, you can change the
message control within GM. This would mean that you have defined rules
in the Derivation Tool to properly determine the FMAA values for the
Sales Order.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

If your business requirements dictate that you must maintain a CO object
in your Grant Master, adjust the message control for this message to an
appropriate severity level in the following customizing step:
Execute customizing step Public Sector Management -> Grants Management
-> Grantee Management --> Global Settings -> Change Message Control for
Grants Management.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMCUSTOM022 - Sales Order to be created with initial CO Object values ?

  The SAP error message GMCUSTOM022 indicates that a sales order cannot be created because it requires initial CO (Controlling) object values. This typically occurs in scenarios where the sales order is linked to a controlling area, and the system expects certain CO object values (like cost center, internal order, or project) to be specified.
  Cause:
  
  Missing CO Object Values: The sales order is being created without the necessary CO object values that are required for cost tracking and reporting.
  Configuration Issues: The system may not be properly configured to allow the creation of sales orders without these values.
  Business Process Requirements: The business process may mandate that certain CO object values must be provided for all sales orders.
  
  Solution:
  
  Provide CO Object Values: When creating the sales order, ensure that you fill in the required CO object fields. This may include specifying a cost center, internal order, or project.
  Check Configuration: Review the configuration settings in the SAP system to determine if the requirement for CO object values can be adjusted. This may involve:
  
  Accessing the configuration settings in the SAP IMG (Implementation Guide).
  Navigating to the relevant sections for Sales and Distribution (SD) and Controlling (CO) to see if the settings can be modified.
  
  
  Consult with Business Process Owners: If the requirement for CO object values is part of the business process, consult with the relevant stakeholders to understand the necessity and to ensure compliance with business rules.
  Error Handling: If the error persists, consider implementing error handling or validation checks in the sales order creation process to ensure that users are prompted to enter the necessary CO object values.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VA01 (Create Sales Order) and CO01 (Create Production Order) to understand where CO object values are typically entered.
  Documentation: Review SAP documentation or help files related to sales order processing and controlling to gain a deeper understanding of the requirements and configurations.
  User Exits or BAdIs: If customization is needed, consider using user exits or Business Add-Ins (BAdIs) to enforce the entry of CO object values during sales order creation.
  
  By addressing the missing CO object values and ensuring proper configuration, you should be able to resolve the GMCUSTOM022 error and successfully create sales orders in SAP.