How To Fix GMCUSTOM023 - Budget validity time slice &1 should not be changed after postings

SAP Error Message - Details

• Message type: E = Error

• Message class: GMCUSTOM - Customizable Messages for Grants Management

• Message number: 023

• Message text: Budget validity time slice &1 should not be changed after postings

What causes this issue?

The Grant Master is set to Award Status and postings have been entered
into the system. You are trying to change the budget validity period
data and this can lead to inconsistencies between the posted data and
the Grant Master settings.

System Response

A customizable warning message is displayed.

How to fix this error?

If your business requirements dictate that you do not want to allow this
type of change or you have decided that this type of change is
acceptable and should no longer be displayed, adjust the message control
for this message to an appropriate severity level in the following
customizing step:
Execute customizing step Public Sector Management -> Grants Management
-> Grantee Management --> Global Settings -> Change Message Control for
Grants Management.
A setting of 'E' will cause a hard error to be displayed and the changes
will not be allowed. A setting of '-' will prevent the message from
being displayed.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMCUSTOM023 - Budget validity time slice &1 should not be changed after postings ?

  The SAP error message GMCUSTOM023 indicates that there is an issue with the budget validity time slice in the system. Specifically, it suggests that the time slice for a budget should not be changed after any postings have been made against that budget. This is a safeguard to ensure the integrity of financial data and prevent inconsistencies in budget management.
  Cause:
  
  Postings Made: The primary cause of this error is that there have been financial postings (e.g., expenses, commitments) made against the budget for the specified time slice.
  Change Attempt: An attempt is being made to change the validity period of the budget after these postings have occurred.
  Configuration Settings: The system settings may be configured to prevent changes to budget validity once postings are made to maintain data integrity.
  
  Solution:
  
  Review Postings: Check if there are any postings made against the budget for the time slice in question. If there are, you will need to assess whether those postings can be reversed or if the budget needs to remain unchanged.
  Adjust Budget Before Postings: If you need to change the budget validity, ensure that no postings are made against it before making the change. This may involve planning and coordination with the finance team.
  Consult with Finance Team: If you need to change the budget validity after postings, consult with your finance team or SAP administrator to understand the implications and whether there are any exceptions or processes in place for such changes.
  Use Alternative Budgets: If the change is necessary, consider creating a new budget with the desired validity period and transferring any necessary postings to this new budget, if applicable.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific guidance or updates related to this error message. SAP frequently updates its documentation and may have specific recommendations for your version.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as S_ALR_87013558 (Budget Overview) or FMBB (Budgeting) to analyze budget postings and validity.
  Configuration Settings: Review the configuration settings in the SAP system related to budget management and validity periods. This may involve transaction codes like SPRO to access the configuration menu.
  
  Best Practices:
  
  Regular Monitoring: Regularly monitor budget postings and validity periods to avoid issues with changes after postings.
  Documentation: Maintain clear documentation of budget changes and postings to ensure transparency and accountability.
  Training: Ensure that users involved in budget management are trained on the implications of changing budget validity periods and the associated processes.
  
  By following these steps, you can address the GMCUSTOM023 error effectively while maintaining the integrity of your budget management processes in SAP.