How To Fix GM036 - Cost element & is not supported in all periods

SAP Error Message - Details

• Message type: E = Error

• Message class: GM - Combination manager

• Message number: 036

• Message text: Cost element & is not supported in all periods

What causes this issue?

The cost type &V1& is to be planned or posted. However, it does not
exist in the following periods: &V2&.

System Response

The cost type cannot be used in this transaction or in the specified
periods.

How to fix this error?

Extend the validity period of the cost type &V1&, or
Shorten the planning or posting period such that this period lies within
the validity period of cost type &V1&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GM036 - Cost element & is not supported in all periods ?

  The SAP error message GM036, which states "Cost element & is not supported in all periods," typically occurs in the context of budget management and controlling within SAP. This error indicates that the specified cost element is not valid for the entire period being processed, which can happen for several reasons.
  Causes:
  
  
  Cost Element Configuration: The cost element may not be configured to be valid for the entire fiscal year or the specific periods you are trying to use it in. This can happen if the cost element is set up with specific validity periods.
  
  
  Budgeting Settings: The budget settings for the cost element may restrict its use in certain periods. For example, if a budget is only allocated for specific months, trying to post to that cost element outside of those months will trigger this error.
  
  
  Period Locking: If the periods are locked for posting in the controlling area or if the fiscal year variant does not allow postings in the specified periods, this error can occur.
  
  
  Cost Element Type: The type of cost element (primary or secondary) may also affect its availability in certain periods. For instance, primary cost elements are typically linked to financial accounting and may have different rules compared to secondary cost elements.
  
  
  Solutions:
  
  
  Check Cost Element Validity: Review the configuration of the cost element in transaction code KA03 (Display Cost Element) to ensure it is valid for the periods you are trying to use it in. If necessary, adjust the validity periods.
  
  
  Review Budget Settings: Check the budget settings for the cost element in transaction code S_ALR_87013558 (Budget Overview) or S_ALR_87013559 (Budget Availability Control) to ensure that the budget is available for the periods in question.
  
  
  Unlock Periods: If the periods are locked, you may need to unlock them for posting. This can be done in transaction code OB52 (Open and Close Posting Periods) by adjusting the settings for the relevant controlling area.
  
  
  Consult with Finance Team: If you are unsure about the configuration or the implications of changing settings, consult with your finance or controlling team to ensure that any changes align with your organization's policies.
  
  
  Check for Customizations: If your organization has custom developments or enhancements, check if any custom logic is affecting the cost element's availability.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KA03 (Display Cost Element), OB52 (Open and Close Posting Periods), and S_ALR_87013558 (Budget Overview).
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message.
  Documentation: Review SAP documentation on controlling and budget management for a deeper understanding of how cost elements are managed within the system.
  
  By following these steps, you should be able to identify the cause of the GM036 error and implement the necessary solutions to resolve it.