How To Fix GLE_UI_ECS016 - You are not authorized to use the extended maintenance function

SAP Error Message - Details

• Message type: E = Error

• Message class: GLE_UI_ECS - User Interface for Processing of ECS Items

• Message number: 016

• Message text: You are not authorized to use the extended maintenance function

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message GLE_UI_ECS016 - You are not authorized to use the extended maintenance function ?

  The SAP error message GLE_UI_ECS016 indicates that a user is not authorized to use the extended maintenance function within the SAP system. This typically occurs in the context of financial accounting or controlling modules where extended maintenance functions are required for certain operations.
  Cause:
  The error is usually caused by one of the following reasons:
  
  Insufficient Authorizations: The user does not have the necessary authorizations assigned to their user profile to access the extended maintenance functions.
  Role Configuration: The roles assigned to the user may not include the necessary permissions for the specific transaction or function.
  System Configuration: There may be system settings or configurations that restrict access to certain functions based on user roles or profiles.
  
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error. This will show you the last authorization check and help identify which specific authorization is missing.
  Review the authorization objects related to the extended maintenance function.
  
  
  
  Modify User Roles:
  
  If you have the necessary permissions, you can modify the user’s roles using transaction code PFCG.
  Ensure that the roles assigned to the user include the necessary authorizations for the extended maintenance functions.
  
  
  
  Consult with Security Administrator:
  
  If you do not have the necessary access to change roles or authorizations, contact your SAP security administrator or BASIS team. Provide them with the error message and the results from the SU53 transaction for further assistance.
  
  
  
  Testing:
  
  After making changes to the user roles or authorizations, have the user log out and log back in to test if the issue is resolved.
  
  
  
  Documentation:
  
  Refer to SAP documentation or your organization’s internal documentation for specific authorization requirements related to the extended maintenance function.
  
  
  
  Related Information:
  
  Authorization Objects: Common authorization objects that may be relevant include F_BKPF_BES (Accounting Document) and F_BKPF_AKT (Accounting Document: Activity).
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SU01 (User Maintenance), PFCG (Role Maintenance), and SU53 (Authorization Check).
  SAP Notes: Check for any relevant SAP Notes that may address specific issues or provide guidance on authorization settings for extended maintenance functions.
  
  By following these steps, you should be able to identify and resolve the authorization issue related to the error message GLE_UI_ECS016.