How To Fix GL565 - Ledger & is currently being used in another application

SAP Error Message - Details

• Message type: E = Error

• Message class: GL - FI-SL Rollup

• Message number: 565

• Message text: Ledger & is currently being used in another application

What causes this issue?

The ledger name range 50-5Z is reserved for summarization ledgers in
CO-CCA. For ledger &v1&, however, an entry already exists in ledger
table T881 for another application.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

You need to determine which is the relevant application and
inform the person responsible for the ledger.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GL565 - Ledger & is currently being used in another application ?

  The SAP error message GL565 indicates that a ledger is currently being used in another application, which prevents certain operations from being performed on it. This error typically arises in the context of financial transactions, such as posting or closing periods in the General Ledger (GL).
  Cause:
  
  Concurrent Usage: The ledger is being accessed by another user or process, which locks it for exclusive use.
  Open Periods: The period for the ledger may be open in another application or session, preventing changes.
  Background Jobs: A background job may be running that is using the ledger, causing it to be locked.
  Integration with Other Systems: If the ledger is integrated with other systems (like a third-party application), it may be locked by those systems.
  
  Solution:
  
  Check Active Sessions: Use transaction codes like SM12 (to check for locks) or SM21 (to check system logs) to identify if another user or process is using the ledger.
  Wait and Retry: If the ledger is being used temporarily, waiting for the other process to complete may resolve the issue.
  Close Other Applications: If you have multiple sessions open, try closing other applications or sessions that may be using the ledger.
  Check Background Jobs: Use transaction code SM37 to check for any background jobs that may be running and using the ledger. If necessary, you can cancel those jobs.
  Consult with IT: If the issue persists, consult with your IT department or SAP Basis team to investigate further. They may need to check for any system-level locks or issues.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SM12: To view and manage locks.
  SM21: To view system logs.
  SM37: To monitor background jobs.
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Permissions: Ensure that you have the necessary permissions to access and modify the ledger.
  Documentation: Review SAP documentation for your specific version to understand any nuances related to ledger management.
  
  If the problem continues after trying these solutions, it may be necessary to escalate the issue to SAP support for further assistance.