How To Fix GL563 - Data already exist in the database for summarization &

SAP Error Message - Details

• Message type: E = Error

• Message class: GL - FI-SL Rollup

• Message number: 563

• Message text: Data already exist in the database for summarization &

What causes this issue?

You want to delete &v1& but data still exists for this summarization in
the database. This data was updated to summarization ledger &v2&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Make sure you really want to delete the summarization. If you do
choose to delete the summarization, all the data belonging to ledger
&v2& will be automatically deleted from tables COSP, COSS, COSL and
COSR.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GL563 - Data already exist in the database for summarization & ?

  The SAP error message GL563 indicates that there is an attempt to summarize data in the General Ledger (GL) that already exists in the database. This typically occurs during the summarization process when the system detects that the data you are trying to summarize has already been processed and stored.
  Cause:
  
  Duplicate Summarization Attempt: The most common cause is that the summarization process is being executed on data that has already been summarized.
  Incorrect Configuration: There may be issues with the configuration settings for the summarization process, leading to attempts to summarize data that should not be summarized again.
  Data Integrity Issues: There could be underlying data integrity issues, such as incomplete or corrupted data entries that are causing the system to misinterpret the state of the data.
  
  Solution:
  
  Check Existing Summarization: Verify if the data you are trying to summarize has already been processed. You can do this by checking the summarization logs or reports.
  Review Configuration Settings: Ensure that the configuration settings for the summarization process are correct. This includes checking the parameters and criteria used for summarization.
  Data Cleanup: If there are duplicates or inconsistencies in the data, perform a data cleanup to remove or correct these entries before attempting to summarize again.
  Run Summarization in a Test Environment: If possible, replicate the issue in a test environment to analyze the data and configuration without affecting the production system.
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error or provide additional guidance.
  Contact SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP Support for assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as S_ALR_87012357 (for GL account balances) or S_ALR_87012358 (for GL account line items) to analyze the data.
  Documentation: Review SAP documentation related to GL summarization processes for best practices and troubleshooting steps.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify the cause of the GL563 error and implement a solution to resolve it.