How To Fix GL461 - Exit in the rollup header and substitution of the fiscal year not allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: GL - FI-SL Rollup

• Message number: 461

• Message text: Exit in the rollup header and substitution of the fiscal year not allowed

What causes this issue?

You have entered a user exit (point A) in the rollup header, and you
also want to change the fiscal year using a substitution activity.
You cannot do so for technical reasons.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Remove the user exit or do not change the fiscal year.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GL461 - Exit in the rollup header and substitution of the fiscal year not allowed ?

  The SAP error message GL461, which states "Exit in the rollup header and substitution of the fiscal year not allowed," typically occurs during the processing of financial documents, particularly when dealing with General Ledger (GL) accounts and fiscal year settings. This error can arise in various scenarios, such as during document posting, financial closing, or when executing reports.
  Cause:
  
  Fiscal Year Substitution: The error often indicates that there is an attempt to substitute or change the fiscal year in a way that is not permitted. This can happen if the system is trying to roll up data from one fiscal year to another, which is not allowed in certain contexts.
  Configuration Issues: There may be configuration settings in the SAP system that restrict the substitution of fiscal years, especially if the rollup process is not set up correctly.
  Data Consistency: The error can also occur if there are inconsistencies in the data being processed, such as mismatched fiscal year settings between different documents or accounts.
  
  Solution:
  
  Check Configuration: Review the configuration settings related to fiscal year and rollup processes in the SAP system. Ensure that the fiscal year settings are consistent across all relevant documents and accounts.
  Review Document Posting: If the error occurs during document posting, check the documents for any inconsistencies in fiscal year settings. Ensure that the fiscal year being used is valid and matches the settings in the system.
  Consult SAP Notes: Look for relevant SAP Notes that may address this specific error. SAP frequently releases updates and patches that can resolve known issues.
  Test in a Development Environment: If possible, replicate the issue in a development or test environment to better understand the cause and test potential solutions without affecting production data.
  Contact SAP Support: If the issue persists and cannot be resolved through configuration changes or data checks, consider reaching out to SAP Support for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as OB52 (to maintain fiscal year variants) and OB29 (to define fiscal year settings).
  Documentation: Review SAP documentation related to financial accounting and fiscal year management for best practices and guidelines.
  User Forums: Engage with SAP user communities and forums where similar issues may have been discussed, providing insights or solutions from other users' experiences.
  
  By following these steps, you should be able to identify the root cause of the GL461 error and implement a suitable solution.