How To Fix GL463 - Original data could be overwritten

SAP Error Message - Details

• Message type: E = Error

• Message class: GL - FI-SL Rollup

• Message number: 463

• Message text: Original data could be overwritten

What causes this issue?

With the settings you have selected, the original data could be
overwritten.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check your entries.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GL463 - Original data could be overwritten ?

  The SAP error message GL463 ("Original data could be overwritten") typically occurs in the context of financial postings, particularly when dealing with General Ledger (GL) accounts. This error indicates that there is a potential issue with the data integrity of the financial documents being processed. Here are the common causes, solutions, and related information for this error:
  Causes:
  
  Document Already Posted: The document you are trying to post may have already been posted, and the system is preventing changes that could lead to inconsistencies.
  Change in Document Type: If there is an attempt to change the document type or the account assignment after the document has been posted, this can trigger the error.
  Data Entry Errors: Incorrect data entry or attempts to modify fields that should remain unchanged can lead to this error.
  Authorization Issues: Lack of proper authorization to make changes to the posted documents can also result in this error.
  
  Solutions:
  
  Check Document Status: Verify if the document has already been posted. If it has, you may need to reverse the document or create a new one instead of modifying the existing one.
  Review Changes: Ensure that you are not trying to change fields that are not allowed after posting. Only certain fields can be modified in a posted document.
  Use Correct Transaction Codes: Make sure you are using the appropriate transaction codes for the actions you are trying to perform (e.g., using FB08 for reversing a document).
  Authorization Check: Ensure that you have the necessary authorizations to make changes to the document. If not, contact your system administrator to obtain the required permissions.
  Consult Documentation: Refer to SAP documentation or help files for specific guidelines on handling posted documents and the restrictions that apply.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB03 (Display Document), FB08 (Reverse Document), and FB02 (Change Document).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  Testing in Development: If possible, replicate the issue in a development or test environment to better understand the cause and test potential solutions without affecting production data.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP support team or a technical consultant who can provide more in-depth assistance.