How To Fix GL460 - Caution when deleting the rollup history - Read long text

SAP Error Message - Details

• Message type: E = Error

• Message class: GL - FI-SL Rollup

• Message number: 460

• Message text: Caution when deleting the rollup history - Read long text

What causes this issue?

If you delete the execution data of a rollup, this does not normally
have any effect on the fiscal year, unless you have executed the rollup
at least once during this year with 'Write line items', and have not yet
reversed this run.
In this case, the information needed for the rollup reversal will be
lost by deleting the data, that is, you can no longer reverse this
special rollup run.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check whether any rollup runs to be reversed still exist for the fiscal
year to be deleted (Reverse rollup -> the system displays a list with
all the rollup runs which can be reversed).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GL460 - Caution when deleting the rollup history - Read long text ?

  The SAP error message GL460, which states "Caution when deleting the rollup history - Read long text," typically occurs in the context of financial data management, particularly when dealing with the rollup of financial data in the General Ledger (GL) module. This message serves as a warning rather than a critical error, indicating that there are important considerations to keep in mind when attempting to delete rollup history data.
  Cause:
  The error message GL460 is triggered when a user attempts to delete rollup history data from the system. The caution is raised because deleting this data can have significant implications for financial reporting and data integrity. The rollup history is often used for reporting purposes, and removing it may lead to inconsistencies or loss of important historical data.
  Solution:
  
  
  Review Long Text: The first step is to read the long text associated with the error message. This text usually provides detailed information about the implications of deleting rollup history and may include specific instructions or warnings.
  
  
  Assess the Need for Deletion: Before proceeding with the deletion, assess whether it is necessary. Consider the following:
  
  Is the rollup history data still relevant for reporting?
  Are there any compliance or audit requirements that necessitate retaining this data?
  
  
  
  Backup Data: If you decide to proceed with the deletion, ensure that you have a backup of the rollup history data. This can help restore the data if needed in the future.
  
  
  Consult Documentation: Refer to SAP documentation or consult with your SAP support team for guidance on the implications of deleting rollup history and the correct procedures to follow.
  
  
  Execute Deletion with Caution: If you are certain that deletion is necessary, follow the appropriate transaction codes or procedures in SAP to delete the rollup history. Ensure that you have the necessary authorizations to perform this action.
  
  
  Monitor Impact: After deletion, monitor the system and reports to ensure that everything is functioning as expected and that there are no adverse effects on financial reporting.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes that may be used for managing rollup history, such as those for financial reporting and data management.
  SAP Notes: Check for any SAP Notes related to GL460 for additional insights or updates regarding this error message.
  User Roles and Authorizations: Ensure that users attempting to delete rollup history have the appropriate roles and authorizations to perform such actions.
  
  In summary, the GL460 message serves as a cautionary alert when dealing with rollup history deletions in SAP. It is crucial to understand the implications of such actions and to proceed with care.