How To Fix GL218 - Caution: Internal number interval will soon be exhausted

SAP Error Message - Details

• Message type: E = Error

• Message class: GL - FI-SL Rollup

• Message number: 218

• Message text: Caution: Internal number interval will soon be exhausted

What causes this issue?

The percentage specified in table TNRO for the rollup number range
object GL_ROLLUP, for which a warning should be issued, has fallen
short of the target.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

You can maintain number ranges with transaction GL10.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GL218 - Caution: Internal number interval will soon be exhausted ?

  The SAP error message GL218, which states "Caution: Internal number interval will soon be exhausted," typically indicates that the system is nearing the limit of available internal number ranges for a specific object or document type. This can occur in various modules, such as Financial Accounting (FI) or Controlling (CO), where internal number ranges are used to generate unique identifiers for documents.
  Cause:
  
  Exhaustion of Number Ranges: The internal number range defined for a specific document type is close to its upper limit. This can happen if the number range is not adequately sized to accommodate the volume of transactions being processed.
  Configuration Issues: The number range configuration may not have been set up correctly, or it may not have been adjusted to reflect the growth in transaction volume.
  Limited Number Range: The number range may have been set to a very small interval, which is insufficient for the organization's needs.
  
  Solution:
  
  
  Extend the Number Range:
  
  Go to the transaction code SNRO (Number Range Objects).
  Find the relevant number range object associated with the document type that is causing the error.
  Increase the upper limit of the number range to accommodate future transactions.
  Ensure that the new range does not overlap with existing ranges.
  
  
  
  Create a New Number Range:
  
  If extending the existing number range is not feasible, consider creating a new number range.
  Assign the new number range to the relevant document type in the configuration settings.
  
  
  
  Monitor Usage:
  
  Regularly monitor the usage of number ranges to ensure that they are not approaching their limits.
  Set up alerts or reports to notify administrators when number ranges are nearing exhaustion.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP Basis or functional team for best practices on managing number ranges.
  
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  SNRO: Manage number range objects.
  OBA7: Configure number ranges for document types in Financial Accounting.
  OBH1: Manage number ranges for document types in Controlling.
  
  
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or updates related to number range management.
  
  
  Testing: After making changes to number ranges, perform thorough testing to ensure that the changes do not adversely affect existing processes.
  
  
  By addressing the number range issue proactively, you can prevent disruptions in transaction processing and maintain the integrity of your SAP system.