How To Fix GK823 - Warning: document already contains & lines, maximum number = &

SAP Error Message - Details

• Message type: E = Error

• Message class: GK - Messages for SAP Consolidation

• Message number: 823

• Message text: Warning: document already contains & lines, maximum number = &

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message GK823 - Warning: document already contains & lines, maximum number = & ?

  The SAP error message GK823, which states "Warning: document already contains & lines, maximum number = &," typically occurs when you are trying to add more line items to a document (such as a purchase order, sales order, or invoice) than the system allows. This is a warning message indicating that the document has reached its maximum limit for line items.
  Cause:
  
  Line Item Limit: Each document type in SAP has a predefined limit on the number of line items it can contain. This limit is set in the system configuration and can vary based on the document type.
  Document Type Configuration: The configuration settings for the specific document type may have a maximum line item limit that has been reached.
  Data Entry Error: Sometimes, this warning can arise from an attempt to enter more line items than intended due to data entry errors.
  
  Solution:
  
  Review Document: Check the current number of line items in the document. If you are close to the limit, consider whether all line items are necessary.
  Delete Unnecessary Line Items: If there are line items that are not needed, delete them to make space for new entries.
  Check Configuration: If you frequently encounter this issue, consult with your SAP administrator or technical team to review the configuration settings for the document type. They may be able to increase the maximum number of line items allowed.
  Split the Document: If the document is reaching its limit, consider splitting the entries into multiple documents if applicable.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on the document type you are working with.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message.
  Transaction Codes: Familiarize yourself with relevant transaction codes (e.g., ME21N for purchase orders, VA01 for sales orders) to navigate and manage documents effectively.
  User Roles: Ensure that you have the appropriate permissions to modify documents and that you are following the correct procedures for data entry.
  
  If the issue persists after trying the above solutions, it may be beneficial to reach out to your SAP support team for further assistance.