How To Fix GK821 - Unable to assign document no. with number range &1 (dim. &2, version &3)

SAP Error Message - Details

• Message type: E = Error

• Message class: GK - Messages for SAP Consolidation

• Message number: 821

• Message text: Unable to assign document no. with number range &1 (dim. &2, version &3)

What causes this issue?

The program is unable to assign document numbers using number range
&V1& in dimension &V2& and version &V3&. Possible reasons might be:
The document numbers for number range &V1& are assigned externally.
The number range has not been created for the fiscal year in question.
Note that when posting to a subsequent fiscal year with automatic
reversals, you also need to create a number range for the subsequent
year.
The number range has been depleted.

System Response

Processing terminated

How to fix this error?

Check the definition of number range &V1& in Consolidation Customizing.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GK821 - Unable to assign document no. with number range &1 (dim. &2, version &3) ?

  The SAP error message GK821 indicates that the system is unable to assign a document number due to issues with the specified number range. This error typically occurs in the context of document processing, such as when creating or posting documents in various SAP modules.
  Cause:
  
  Number Range Exhaustion: The specified number range may have been exhausted, meaning that all available document numbers within that range have been used up.
  Number Range Configuration: The number range may not be properly configured or may not be active for the specified document type.
  Authorization Issues: The user may not have the necessary authorizations to access or use the specified number range.
  Document Type Issues: The document type associated with the number range may not be correctly set up or may not correspond to the expected configuration.
  
  Solution:
  
  
  Check Number Range Status:
  
  Go to transaction code SNRO (Number Range Objects).
  Enter the relevant number range object and check the status to see if the range is exhausted.
  If it is exhausted, you may need to extend the number range or create a new one.
  
  
  
  Adjust Number Range Configuration:
  
  Use transaction code OBA7 to check and adjust the number range settings for the relevant document type.
  Ensure that the number range is defined and active for the document type you are trying to use.
  
  
  
  Review Authorizations:
  
  Ensure that the user has the necessary authorizations to use the number range. This can be checked in transaction code SU53 or by reviewing the user's roles and authorizations.
  
  
  
  Check Document Type Settings:
  
  Verify that the document type is correctly configured in the relevant customizing settings (transaction code SPRO).
  Ensure that the document type is linked to the correct number range.
  
  
  
  Consult SAP Notes:
  
  Check for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SNRO: Number Range Objects
  OBA7: Maintain Number Ranges
  SPRO: SAP Reference IMG (for configuration)
  SU53: Display Authorization Check
  
  
  
  Documentation: Review SAP documentation related to number range management and document processing for more detailed guidance.
  
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP Basis or functional team for further investigation.