How To Fix GK747 - &1 documents cannot be reversed in prior periods

SAP Error Message - Details

• Message type: E = Error

• Message class: GK - Messages for SAP Consolidation

• Message number: 747

• Message text: &1 documents cannot be reversed in prior periods

What causes this issue?

Periods can not be reversed in periods which are before the periods in
which they were originally posted. But in the selection &V1& documents
are included, which, in accordance with the entries in the selection
screen, have to be reversed in previous periods.

System Response

The documents which are concerned are not reversed.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GK747 - &1 documents cannot be reversed in prior periods ?

  The SAP error message GK747 indicates that certain documents cannot be reversed in prior periods. This typically occurs in the context of financial accounting and controlling, where there are restrictions on reversing transactions that have already been posted in closed periods.
  Cause:
  
  Period Closure: The most common cause of this error is that the financial period in which the documents were posted has been closed. SAP restricts changes to closed periods to maintain the integrity of financial reporting.
  Document Type Restrictions: Certain document types may have specific settings that prevent reversal in prior periods.
  Configuration Settings: The system may be configured to disallow reversals for specific accounts or transaction types in prior periods.
  
  Solution:
  
  Open the Period: If you have the necessary authorizations, you can open the closed period in the financial settings. This allows for the reversal of the documents. However, this should be done with caution and typically requires approval from management or finance.
  
  Navigate to Transaction Code OB52 to change the period status.
  
  
  Use a New Period: Instead of reversing the document in the closed period, consider posting a correcting entry in the current period. This is often the preferred method as it maintains the integrity of the closed financial periods.
  Check Document Type Settings: Review the configuration for the document types involved to ensure that they allow for reversals as needed.
  Consult with Finance Team: If you are unsure about the implications of reversing documents or opening periods, consult with your finance or accounting team for guidance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FB08: Reverse Document
  OB52: Change Posting Periods
  
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message.
  User Authorizations: Ensure that you have the necessary authorizations to perform the actions required to resolve this error.
  Documentation: Review SAP documentation or user manuals for detailed procedures on handling document reversals and period management.
  
  Best Practices:
  
  Always ensure that financial periods are closed only after thorough review and approval.
  Maintain clear communication with the finance team regarding any adjustments or corrections needed in prior periods.
  Document any changes made to periods or reversals for audit purposes.
  
  By following these guidelines, you can effectively address the GK747 error and manage document reversals in SAP.