How To Fix GK123 - Please specify a breakdown category

SAP Error Message - Details

• Message type: E = Error

• Message class: GK - Messages for SAP Consolidation

• Message number: 123

• Message text: Please specify a breakdown category

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message GK123 - Please specify a breakdown category ?

  The SAP error message GK123 ("Please specify a breakdown category") typically occurs in the context of cost accounting or controlling when a user attempts to perform an action that requires a breakdown category to be specified, but it has not been provided.
  Cause:
  
  Missing Breakdown Category: The most common cause of this error is that the user has not specified a breakdown category in the relevant transaction or report.
  Configuration Issues: There may be configuration settings in the controlling area or cost center that require a breakdown category to be defined but are not set up correctly.
  User Input Error: The user may have overlooked entering the breakdown category or may have entered it incorrectly.
  
  Solution:
  
  Specify Breakdown Category: When prompted with the error, check the input fields and ensure that you have selected or entered a valid breakdown category. This is often a dropdown or selection field in the transaction.
  Check Configuration: If you are an administrator or have access to configuration settings, verify that the breakdown categories are correctly defined in the system. This can be done through the configuration menu in SAP.
  Consult Documentation: Refer to the SAP documentation or help files related to the specific transaction you are using to understand the required fields and their meanings.
  User Training: If this error is common among users, consider providing training or documentation to help them understand how to properly enter data in the system.
  
  Related Information:
  
  Transaction Codes: The error may occur in various transaction codes related to cost accounting, such as KSB1 (Cost Centers: Actual Line Items) or KOB1 (Order: Actual Line Items).
  Breakdown Categories: Breakdown categories are used in SAP to categorize costs for reporting and analysis purposes. They can include various dimensions such as cost centers, internal orders, or projects.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions for specific scenarios.
  
  If the problem persists after trying the above solutions, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in controlling and cost accounting.