How To Fix GJ925 - PO & &: Cost Element & Does not Exist.

SAP Error Message - Details

• Message type: E = Error

• Message class: GJ - Joint Venture Accounting

• Message number: 925

• Message text: PO & &: Cost Element & Does not Exist.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message GJ925 - PO & &: Cost Element & Does not Exist. ?

  The SAP error message GJ925 indicates that a cost element referenced in a Purchase Order (PO) does not exist in the system. This error typically arises during the posting of transactions related to the PO, such as goods receipts or invoice receipts, where the system attempts to access a cost element that has not been defined or is inactive.
  Cause:
  
  Non-Existent Cost Element: The cost element specified in the PO does not exist in the system.
  Inactive Cost Element: The cost element exists but is marked as inactive or not available for the relevant controlling area.
  Incorrect Configuration: There may be configuration issues in the controlling area or the cost element master data.
  Data Entry Error: There could be a typo or incorrect entry in the PO regarding the cost element.
  
  Solution:
  
  
  Check Cost Element Master Data:
  
  Go to transaction code KA03 (Display Cost Element) and check if the cost element exists.
  If it does not exist, you may need to create it using transaction code KA01 (Create Cost Element).
  
  
  
  Verify Cost Element Status:
  
  Ensure that the cost element is active and assigned to the correct controlling area.
  If it is inactive, you may need to activate it or create a new cost element.
  
  
  
  Review Purchase Order:
  
  Check the PO for any errors in the cost element field. Ensure that the correct cost element is being used.
  If necessary, update the PO with the correct cost element.
  
  
  
  Consult Configuration:
  
  If you have access, review the configuration settings in the controlling area to ensure that the cost elements are properly defined and linked to the relevant accounts.
  
  
  
  Check for Authorizations:
  
  Ensure that you have the necessary authorizations to view or modify cost elements and POs.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or SAP directly for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  KA01: Create Cost Element
  KA03: Display Cost Element
  ME23N: Display Purchase Order
  
  
  Cost Element Types: Understand the different types of cost elements (primary and secondary) and their purposes in controlling.
  Controlling Area: Ensure that the cost element is assigned to the correct controlling area that corresponds to the PO.
  
  By following these steps, you should be able to resolve the GJ925 error and ensure that the cost elements used in your POs are valid and correctly configured.