How To Fix GHO_SAM021 - Record Status &1 is not appropriate for &2

SAP Error Message - Details

• Message type: E = Error

• Message class: GHO_SAM - Status and Action Management Framework

• Message number: 021

• Message text: Record Status &1 is not appropriate for &2

What causes this issue?

Record Status position ranking is lower than position of previous the
Record Status Process Record Status.

System Response

Record Status cannot be used.

How to fix this error?

Change the Record Status to a higher ranking than the previous Record
Status Process.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GHO_SAM021 - Record Status &1 is not appropriate for &2 ?

  The SAP error message GHO_SAM021, which states "Record Status &1 is not appropriate for &2," typically occurs in the context of SAP's Governance, Risk, and Compliance (GRC) or similar modules where record statuses are critical for processing data correctly.
  Cause:
  This error usually arises when there is an inconsistency between the status of a record and the expected status for a particular operation or process. For example, if a record is marked as "inactive" or "archived," but an operation is attempted that requires the record to be "active," this error will be triggered. The placeholders &1 and &2 represent the current status of the record and the expected status, respectively.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Record Status: Review the status of the record in question. You can do this by navigating to the relevant transaction or report in SAP where the record is maintained.
  
  
  Update Record Status: If the record is in an inappropriate status, you may need to change it to the correct status. This can typically be done through the appropriate transaction code (e.g., using transaction codes like SE16 or SE11 to view and update records).
  
  
  Review Business Logic: Ensure that the business logic or workflow that is being executed is appropriate for the current status of the record. If the process is not designed to handle records in the current status, you may need to adjust the workflow or process logic.
  
  
  Consult Documentation: Refer to SAP documentation or help files related to the specific module you are working with. This can provide insights into the expected statuses and the conditions under which they can be changed.
  
  
  Check Authorizations: Ensure that you have the necessary authorizations to change the status of the record. Lack of proper permissions can also lead to issues when trying to update records.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting SAP Notes for any known issues related to this error message.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message.
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help in managing record statuses (e.g., SM37 for job monitoring, SE16N for data browsing).
  User Roles: Ensure that user roles and authorizations are correctly set up to allow for the necessary changes to record statuses.
  
  By following these steps, you should be able to identify the cause of the GHO_SAM021 error and implement a suitable solution.