How To Fix GENFM_EXTBRULE004 - Budget Rules, &1: Fixed limit for CI pair &2 exceeded by &3.

SAP Error Message - Details

• Message type: E = Error

• Message class: GENFM_EXTBRULE - Message Class for Extended Budget Rule Implementation

• Message number: 004

• Message text: Budget Rules, &1: Fixed limit for CI pair &2 exceeded by &3.

What causes this issue?

Fixed limit exceeded by &V3& for CI pair &V2&. Validation and rule &V4&
failed.

System Response

The system does not allow the document to be posted and displays an
error message.

How to fix this error?

In order not to exceed the limit, you can do one of the following:
Decrease the transfer amount
Change some of the elements of the budget key, eg: Commitment Item(s)
Pre-post the document with a Document Type that will run a Workflow for
approval in <DS:SIMG.PSM_FM_EBR_BYPASS>Define Workflow Bypass</>
An user with the appropriate permissions can also:
Change/Deactivate the Validation in
<DS:SIMG.PSM_FM_EBR_ACTVAL>Activate Validation</>
Change/Delete the rule by running transaction BRF+ and selecting the
Sending Rules Catalog

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GENFM_EXTBRULE004 - Budget Rules, &1: Fixed limit for CI pair &2 exceeded by &3. ?

  The SAP error message GENFM_EXTBRULE004 indicates that a fixed limit for a Cost Center (CI pair) has been exceeded in the context of budget control. This error typically arises in the Funds Management (FM) module when a transaction attempts to exceed the budgetary limits set for a specific cost center or internal order.
  Cause:
  The error occurs when:
  
  A transaction (such as a purchase order, commitment, or expense) is trying to post an amount that exceeds the predefined budget limit for a specific cost center or internal order.
  The budget control settings in the system are configured to enforce strict budget limits, and the current transaction would cause the total commitments or expenditures to surpass the allowed budget.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Budget Availability:
  
  Review the budget assigned to the relevant cost center or internal order. Ensure that there is sufficient budget available to accommodate the transaction you are trying to post.
  
  
  
  Adjust the Budget:
  
  If the budget is indeed insufficient, consider increasing the budget for the cost center or internal order. This can be done through the budget adjustment process in SAP.
  
  
  
  Review Transaction Details:
  
  Verify the details of the transaction that triggered the error. Ensure that the amounts being posted are correct and that there are no duplicate postings or errors in the transaction data.
  
  
  
  Consult with Budget Owner:
  
  If you do not have the authority to adjust the budget, consult with the budget owner or financial manager responsible for the cost center to discuss the need for additional budget allocation.
  
  
  
  Check Configuration:
  
  If you believe the budget limits are set incorrectly, review the configuration settings in the Funds Management module. This may require assistance from a SAP FI/CO consultant or system administrator.
  
  
  
  Use Alternative Funding:
  
  If the budget cannot be increased, consider using alternative funding sources or cost centers that have available budget.
  
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like FMAVCR01 (Budget Availability Control) to check budget availability and FMBB (Budgeting) to make adjustments.
  Documentation: Refer to SAP documentation on Funds Management for detailed guidelines on budget control and management.
  User Roles: Ensure that you have the necessary permissions to view and modify budget data in the system.
  
  By following these steps, you should be able to address the GENFM_EXTBRULE004 error and ensure that your transactions comply with the budgetary constraints set in the SAP system.