How To Fix GENFM_EXTBRULE005 - Budget Rules, &1: Percentage limit for CI pair &2 exceeded by &3.

SAP Error Message - Details

• Message type: E = Error

• Message class: GENFM_EXTBRULE - Message Class for Extended Budget Rule Implementation

• Message number: 005

• Message text: Budget Rules, &1: Percentage limit for CI pair &2 exceeded by &3.

What causes this issue?

Fixed limit exceeded by &V3& for CI pair &V2&. Validation and rule &V4&
failed.

System Response

The system does not allow the document to be posted and displays an
error message.

How to fix this error?

In order not to exceed the limit, you can do one of the following:
Decrease the transfer amount
Increase the budget of Sender Commitment Item for the years used in the
limit
Change some of the elements of the budget key, eg: Commitment Item(s)
Pre-post the document with a Document Type that will run a Workflow for
approval, in <DS:SIMG.PSM_FM_EBR_BYPASS>Define Workflow Bypass</>
An user with the appropriate permissions can also:
Change/Deactivate the Validation in
<DS:SIMG.PSM_FM_EBR_ACTVAL>Activate Validation</>
Change/Delete the rule by running transaction BRF+ and selecting the
Sending Rules Catalog

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GENFM_EXTBRULE005 - Budget Rules, &1: Percentage limit for CI pair &2 exceeded by &3. ?

  The SAP error message GENFM_EXTBRULE005 indicates that a budget rule has been violated due to a percentage limit being exceeded for a specific commitment item (CI) pair. This typically occurs in the context of budget management within SAP, particularly when using the Funds Management (FM) module.
  Cause:
  The error message is triggered when the actual or planned expenditures for a specific commitment item exceed the defined percentage limit set for that CI pair. This can happen due to:
  
  Incorrect Configuration: The budget rules may not be configured correctly, leading to unrealistic limits.
  Exceeding Budget: Actual or planned expenses have surpassed the allowable percentage of the budget for that specific CI pair.
  Data Entry Errors: Incorrect data entry in the transactions that affect the budget can lead to this error.
  Changes in Budget: If the budget was adjusted after transactions were posted, it may lead to discrepancies.
  
  Solution:
  To resolve the GENFM_EXTBRULE005 error, you can take the following steps:
  
  
  Review Budget Rules: Check the configuration of the budget rules in the system. Ensure that the percentage limits for the CI pair in question are set correctly.
  
  Transaction Code: OBB8 (for budget rules) or FMBB (for budget management).
  
  
  
  Analyze Transactions: Look at the transactions that triggered the error. Verify if they are valid and if they exceed the budget limits.
  
  Use transaction codes like FMAVCR01 to analyze budget consumption.
  
  
  
  Adjust Budget: If necessary, adjust the budget for the CI pair to accommodate the actual or planned expenditures.
  
  Transaction Code: FMBB (to change budget).
  
  
  
  Correct Data Entry: If there are data entry errors, correct them to ensure that the transactions align with the budget rules.
  
  
  Consult Documentation: Review SAP documentation or consult with your SAP support team for specific guidelines related to your organization's configuration.
  
  
  Testing: After making changes, test the transactions again to ensure that the error does not reoccur.
  
  
  Related Information:
  
  Commitment Items (CIs): These are used in SAP Funds Management to categorize budget expenditures. Each CI can have specific rules and limits.
  Budget Control System (BCS): This is the framework within SAP that manages budgetary control and ensures compliance with budget rules.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to this error message.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it. If the problem persists, consider reaching out to SAP support for further assistance.