How To Fix GD_ARCHIV122 - Summ.records needed for creating period values are missing from archive

SAP Error Message - Details

• Message type: E = Error

• Message class: GD_ARCHIV - Messages of Function Group GD_ARCHIV

• Message number: 122

• Message text: Summ.records needed for creating period values are missing from archive

What causes this issue?

The prerequisite for determining a period breakdown using functional
module "PERIOD_VALUES_FOR_TOTALS_GET" is that the totals records are
read from the archive with function module
"SUMMARY_REC_FROM_ARCHIVE_GET". This was not the case.

System Response

The program cannot generate a period breakdown.

How to fix this error?

Make certain the the aforementioned functional module is called up. If
you cannot find errors in the call up of these two function modules, it
is probably a program error.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GD_ARCHIV122 - Summ.records needed for creating period values are missing from archive ?

  The SAP error message GD_ARCHIV122 indicates that the system is unable to create period values because the necessary summary records are missing from the archive. This typically occurs in the context of archiving data in SAP, particularly when dealing with financial or controlling documents.
  Cause:
  The error can arise due to several reasons:
  
  Missing Archive Files: The required archive files that contain the summary records may not be present in the archive directory.
  Incorrect Archiving Process: The archiving process may not have been completed successfully, leading to incomplete data.
  Data Consistency Issues: There may be inconsistencies in the data that prevent the system from accessing the required summary records.
  Authorization Issues: The user may not have the necessary authorizations to access the archived data.
  
  Solution:
  To resolve the GD_ARCHIV122 error, you can take the following steps:
  
  
  Check Archive Files:
  
  Verify that the necessary archive files are present in the archive directory. You can do this by using transaction code SARA to check the status of the archiving objects.
  
  
  
  Re-archive Data:
  
  If the required summary records are missing, you may need to re-run the archiving process for the relevant data. Ensure that the archiving job completes successfully.
  
  
  
  Check Data Consistency:
  
  Use transaction codes like SARA or SARI to check for any inconsistencies in the archived data. You may need to run consistency checks or repair processes if issues are found.
  
  
  
  Review Authorizations:
  
  Ensure that the user executing the transaction has the necessary authorizations to access the archived data. You may need to consult with your SAP security team to verify this.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes that may address this specific error. There may be patches or updates that can resolve the issue.
  
  
  
  Contact SAP Support:
  
  If the issue persists after trying the above solutions, consider reaching out to SAP Support for further assistance. Provide them with detailed information about the error and the steps you have already taken.
  
  
  
  Related Information:
  
  Archiving Objects: Familiarize yourself with the specific archiving objects related to the data you are working with. Each object may have its own set of requirements and processes.
  Transaction Codes: Common transaction codes related to archiving include:
  
  SARA: Archive Administration
  SARI: Archive Information System
  SARCH: Archive Management
  
  
  Documentation: Review SAP documentation related to archiving processes and best practices to ensure that you are following the correct procedures.
  
  By following these steps, you should be able to identify and resolve the issue causing the GD_ARCHIV122 error in your SAP system.