How To Fix GC727 - Bal.sheet/inc.stmt. version & not defined

SAP Error Message - Details

• Message type: E = Error

• Message class: GC - Error Messages for Consolidation/Extended General Ledger

• Message number: 727

• Message text: Bal.sheet/inc.stmt. version & not defined

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message GC727 - Bal.sheet/inc.stmt. version & not defined ?

  The SAP error message GC727, which states "Bal.sheet/inc.stmt. version & not defined," typically occurs in the context of financial reporting, particularly when dealing with balance sheets or income statements. This error indicates that the specified version for the balance sheet or income statement is not defined in the system.
  Cause:
  
  Missing Version Definition: The version specified in the report or transaction is not defined in the system. This could happen if the version was deleted or never created.
  Incorrect Version Assignment: The version might be incorrectly assigned in the configuration settings or in the report parameters.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to access the defined versions.
  
  Solution:
  
  
  Define the Version:
  
  Go to the SAP Easy Access screen.
  Navigate to the configuration for Financial Accounting (FI) or Controlling (CO) depending on where the error occurs.
  Use the transaction code OB58 (for balance sheet versions) or OB59 (for income statement versions) to define a new version or check existing versions.
  Ensure that the version you are trying to use is properly defined and active.
  
  
  
  Check Report Parameters:
  
  If you are running a report, double-check the parameters you are entering. Make sure that the version you are specifying is correct and exists in the system.
  
  
  
  Authorization Check:
  
  Ensure that the user has the necessary authorizations to access the financial reports and the versions defined. This can be checked with your SAP security team.
  
  
  
  Consult Documentation:
  
  If you are unsure about the correct version to use, consult your organization's documentation or reach out to your finance team for guidance on the appropriate version for your reporting needs.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FS00 (G/L Account Master), F.01 (Financial Statement), and S_ALR_87012284 (Balance Sheet).
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. You can search for notes in the SAP Support Portal.
  Training and Documentation: Consider reviewing SAP training materials or documentation related to financial reporting and version management in SAP.
  
  By following these steps, you should be able to resolve the GC727 error and successfully generate your financial reports.