How To Fix GC694 - Data entry form & not defined

SAP Error Message - Details

• Message type: E = Error

• Message class: GC - Error Messages for Consolidation/Extended General Ledger

• Message number: 694

• Message text: Data entry form & not defined

What causes this issue?

The requested data entry form is not defined.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Please define the data entry form.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GC694 - Data entry form & not defined ?

  The SAP error message GC694, which states "Data entry form & not defined," typically occurs when a user attempts to access or use a data entry form that has not been properly defined or configured in the system. This can happen in various contexts, such as during the execution of a transaction or when trying to generate reports.
  Causes:
  
  Missing Configuration: The data entry form may not have been set up in the system. This could be due to incomplete configuration during the implementation of the module.
  Incorrect Form Name: The form name being referenced may be incorrect or misspelled in the transaction or report.
  Authorization Issues: The user may not have the necessary authorizations to access the specified data entry form.
  Transport Issues: If the form was recently transported from a development environment to production, there may have been issues during the transport process.
  Versioning Issues: The form may exist in one version of the system but not in another, especially if there are multiple environments (e.g., development, testing, production).
  
  Solutions:
  
  Check Configuration: Verify that the data entry form is correctly configured in the system. This may involve checking the relevant customizing settings in the SAP system.
  Correct Form Name: Ensure that the form name being used is correct. Double-check for any typos or discrepancies.
  Review Authorizations: Check the user’s authorization profile to ensure they have the necessary permissions to access the data entry form.
  Transport Logs: If the form was recently transported, review the transport logs for any errors or issues that may have occurred during the transport process.
  Consult Documentation: Refer to SAP documentation or help resources for guidance on how to define or configure data entry forms.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or SAP Help Desk for further assistance.
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may need to use specific transaction codes to access configuration settings (e.g., SPRO for customizing).
  SAP Notes: Check SAP Notes for any known issues or patches related to the error message GC694.
  User Forums: SAP Community and other user forums can be helpful for finding similar issues and solutions shared by other users.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.