How To Fix GC640 - No journal entries found

SAP Error Message - Details

• Message type: E = Error

• Message class: GC - Error Messages for Consolidation/Extended General Ledger

• Message number: 640

• Message text: No journal entries found

What causes this issue?

No journal entries were found using the current selection criteria.

System Response

Terminated

How to fix this error?

Change the selection criteria on the selection screen.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GC640 - No journal entries found ?

  The SAP error message GC640 ("No journal entries found") typically occurs when you are trying to access or display journal entries in the General Ledger (G/L) but the system cannot find any entries that match the criteria you have specified. This can happen in various transactions, such as when using the transaction code FB03 (Display Document) or when running reports related to financial postings.
  Causes:
  
  No Entries Exist: There may simply be no journal entries for the specified criteria (e.g., date range, company code, etc.).
  Incorrect Selection Criteria: The selection criteria you have entered may be too restrictive or incorrect, leading to no results being found.
  Data Posting Issues: There may have been issues with data posting, such as errors during the posting process that prevented entries from being created.
  Authorization Issues: You may not have the necessary authorizations to view the journal entries for the specified criteria.
  Document Type Restrictions: The document type you are trying to access may not have any entries posted against it.
  
  Solutions:
  
  Check Selection Criteria: Review and adjust the selection criteria you are using. Ensure that the date range, company code, and other filters are set correctly.
  Verify Data Posting: Check if any journal entries were actually posted during the specified period. You can do this by reviewing the relevant transaction logs or reports.
  Use Broader Criteria: If you are using specific filters, try using broader criteria to see if any entries exist. For example, remove date filters or expand the company code selection.
  Check Authorizations: Ensure that you have the necessary authorizations to view the journal entries. You may need to contact your SAP security administrator for assistance.
  Review Document Types: If you are looking for entries of a specific document type, verify that entries of that type exist in the system.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB03 (Display Document), FBL3N (G/L Account Line Items), and FAGLL03 (Display G/L Account Line Items).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  System Logs: Review system logs for any errors or warnings that may provide additional context for the issue.
  Consult Documentation: Refer to SAP documentation or help files for more information on journal entries and related processes.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in financial accounting within SAP.