How To Fix GC025 - To download extract from FI, you must first define selected items

SAP Error Message - Details

• Message type: E = Error

• Message class: GC - Error Messages for Consolidation/Extended General Ledger

• Message number: 025

• Message text: To download extract from FI, you must first define selected items

What causes this issue?

To download an extract file from FI to R/2, you need to have defined
retained earnings items on the balance sheet and income statement.

How to fix this error?

Maintain the selected items for retained earnings 'BG' (balance
sheet) and 'ERG' (income statement) for the relevant version.
Actions

<DS:TRAN.oc04>Proceed</>
ENDIF

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GC025 - To download extract from FI, you must first define selected items ?

  The SAP error message GC025, which states "To download extract from FI, you must first define selected items," typically occurs when you are trying to extract data from the Financial Accounting (FI) module without having specified the necessary selection criteria or items for the extraction process.
  Cause:
  
  Missing Selection Criteria: The error indicates that you have not defined the items or criteria that you want to extract from the FI module. This could be due to not selecting any fields or parameters in the extraction screen.
  Configuration Issues: There may be issues with the configuration of the extraction process in the system, which could prevent the selection of items.
  User Authorization: In some cases, the user may not have the necessary authorizations to perform the extraction, leading to incomplete selection criteria.
  
  Solution:
  
  
  Define Selection Criteria:
  
  Go back to the extraction screen and ensure that you have selected the necessary items or fields that you want to extract. This may include specifying the company code, fiscal year, document type, etc.
  Make sure to fill in all required fields before attempting to download the extract.
  
  
  
  Check Configuration:
  
  If you are responsible for system configuration, check the settings related to the FI extraction process. Ensure that the necessary data sources and extraction parameters are correctly configured.
  Consult with your SAP Basis or FI module consultant if you suspect configuration issues.
  
  
  
  User Authorization:
  
  Verify that you have the appropriate authorizations to perform the extraction. If you do not have the necessary permissions, contact your system administrator to request the required access.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help files related to the specific transaction or report you are using for extraction. This can provide insights into the required fields and selection criteria.
  
  
  
  Testing:
  
  After making the necessary adjustments, try to perform the extraction again to see if the error persists.
  
  
  
  Related Information:
  
  Transaction Codes: The error may occur in various transaction codes related to FI data extraction, such as FBL1N (Vendor Line Item Display), FBL3N (G/L Account Line Item Display), or custom reports.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions for specific scenarios.
  Community Forums: Consider searching or posting on SAP community forums or platforms like SAP Community, where other users may have encountered and resolved similar issues.
  
  By following these steps, you should be able to resolve the GC025 error and successfully extract the desired data from the FI module.