How To Fix GB165 - No authorization to delete this substitution

SAP Error Message - Details

• Message type: E = Error

• Message class: GB - Messages used by the Boolean code generator

• Message number: 165

• Message text: No authorization to delete this substitution

What causes this issue?

You have tried to delete a substitution, but you need authorization to
do so. This authorization can be restricted to specific authorization
groups. The substitution in question belongs to authorization group
&V1&.

System Response

The system rejected your attempt since you do not have the necessary
authorization.

How to fix this error?

If you want to delete substitutions of authorization group &V1&, you
must obtain the necessary authorization from your system administrator.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GB165 - No authorization to delete this substitution ?

  The SAP error message GB165, which states "No authorization to delete this substitution," typically occurs when a user attempts to delete a substitution in the SAP system but does not have the necessary authorizations to perform that action. This error is commonly encountered in the context of SAP's Human Capital Management (HCM) module, particularly when dealing with employee substitutions.
  Cause:
  
  Insufficient Authorizations: The user does not have the required authorization object to delete substitutions. This is often due to missing roles or permissions assigned to the user profile.
  Role Configuration: The roles assigned to the user may not include the necessary permissions for managing substitutions.
  System Configuration: There may be specific configurations in the system that restrict certain users from deleting substitutions.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to check which authorization check failed. This will provide insight into what specific authorization is missing.
  Review the user’s roles and authorizations in transaction code SU01 (User Maintenance) or PFCG (Role Maintenance).
  
  
  
  Modify Roles:
  
  If the user lacks the necessary authorizations, a security administrator or someone with the appropriate access should modify the user’s roles to include the required authorization objects. Common authorization objects related to substitutions include:
  
  P_ORGIN (Personnel Administration)
  P_SUBST (Substitution Management)
  
  
  Ensure that the user has the necessary permissions to delete substitutions.
  
  
  
  Consult with Security Team:
  
  If you are not authorized to change roles or permissions, contact your SAP security team or administrator to request the necessary changes.
  
  
  
  Testing:
  
  After adjustments are made, have the user log out and back into the system, then attempt to delete the substitution again to verify that the issue is resolved.
  
  
  
  Related Information:
  
  Documentation: Refer to SAP documentation or the SAP Help Portal for detailed information on authorization objects and their configurations.
  Transaction Codes:
  
  SU53: Display Authorization Check
  SU01: User Maintenance
  PFCG: Role Maintenance
  
  
  Support: If the issue persists after checking authorizations, consider reaching out to SAP support for further assistance.
  
  By following these steps, you should be able to resolve the GB165 error and successfully delete the substitution if you have the appropriate authorizations.