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How To Fix GA861 - Assessment has balance of balance sheet account (&1) as sender value


SAP Error Message - Details

  • Message type: E = Error

  • Message class: GA - Allocations

  • Message number: 861

  • Message text: Assessment has balance of balance sheet account (&1) as sender value

  • Show details Hide details
  • What causes this issue?

    In assessment (cycle &V3&, starting date &V4&) you are using balance
    sheet account &V1& from chart of accounts &V2& as the sender basis and
    have activated the option in the cycle definition for balancing the
    balance sheet accounts. This option determines the inventories for
    balance sheet accounts by summation from period 0. Assessment, however,
    would summarize this inventory to the assessment account or the
    assessment cost element. For this reason, this combination is not
    appropriate.

    System Response

    The assessment cycle is not posted.

    How to fix this error?

    Chagne the assessment cycle so that only P&L accounts are used as the
    sender basis, or deactivate the option for balancing the balance sheet
    accounts in the cycle header.

    Procedure for System Administrators

    The system issues an error message and will not allow you to continue with this transaction until the error is resolved.


    Error message extract from SAP system. Copyright SAP SE.


Smart SAP Assistant

  • What is the cause and solution for SAP error message GA861 - Assessment has balance of balance sheet account (&1) as sender value ?

    The SAP error message GA861 indicates that there is an issue with an assessment that has a balance in a balance sheet account. This typically occurs during the execution of an assessment or distribution run in SAP Controlling (CO) when the system detects that the sender value (the account from which costs are being assessed) is a balance sheet account, which is not allowed for assessment processes.

    Cause:

    1. Incorrect Account Assignment: The error usually arises when a balance sheet account (e.g., asset or liability accounts) is mistakenly included in the assessment cycle. Assessments are meant to allocate costs from expense accounts, not balance sheet accounts.
    2. Configuration Issues: The configuration of the assessment cycle may not be set up correctly, allowing balance sheet accounts to be included.
    3. Data Entry Errors: There may be incorrect postings or data entries that have led to balance sheet accounts being included in the assessment.

    Solution:

    1. Review Assessment Cycle: Check the configuration of the assessment cycle in the SAP system. Ensure that only expense accounts are included as sender values. You can do this by navigating to the assessment cycle configuration in the SAP GUI (Transaction code: KSU1/KSU2).

    2. Adjust Account Assignments: If a balance sheet account is mistakenly included, you will need to remove it from the assessment cycle. Ensure that only valid cost centers or expense accounts are assigned as senders.

    3. Check Master Data: Review the master data for the accounts involved. Ensure that the account types are correctly defined (e.g., expense accounts should be set as P&L accounts).

    4. Repost Transactions: If there are incorrect postings that have led to this error, you may need to reverse or adjust those postings to ensure that only appropriate accounts are involved in the assessment.

    5. Test the Changes: After making the necessary adjustments, run the assessment cycle again to ensure that the error is resolved.

    Related Information:

    • Transaction Codes: Familiarize yourself with relevant transaction codes such as KSU1 (Create Assessment Cycle), KSU2 (Change Assessment Cycle), and KSU3 (Display Assessment Cycle).
    • SAP Documentation: Refer to SAP Help documentation for detailed guidance on configuring assessment cycles and understanding the implications of account types.
    • Consult with Finance Team: If you are unsure about the account assignments or the implications of changes, consult with your finance or controlling team to ensure compliance with accounting practices.

    By following these steps, you should be able to resolve the GA861 error and successfully execute your assessment processes in SAP.

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