How To Fix GA862 - No actual documents could be deleted in the general ledger

SAP Error Message - Details

• Message type: E = Error

• Message class: GA - Allocations

• Message number: 862

• Message text: No actual documents could be deleted in the general ledger

What causes this issue?

It is only possible to delete allocation documents in the general
ledger for planned line items and actual line items
in rollup ledgers.
You attempted to delete the actual line items of cycle &v1& in the
general ledger.

System Response

Processing is terminated.,,

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GA862 - No actual documents could be deleted in the general ledger ?

  The SAP error message GA862 ("No actual documents could be deleted in the general ledger") typically occurs when you attempt to delete documents from the General Ledger (G/L) that cannot be deleted due to various reasons. Here are some common causes, potential solutions, and related information regarding this error:
  Causes:
  
  
  Document Status: The documents you are trying to delete may not be in a status that allows deletion. For example, if the documents are already cleared or have been posted to a closed period, they cannot be deleted.
  
  
  Posting Period: If the posting period is closed, you will not be able to delete documents from that period.
  
  
  Document Type Restrictions: Certain document types may have restrictions on deletion based on company policy or configuration settings.
  
  
  Dependencies: The documents may have dependencies, such as being linked to other documents (e.g., invoices, payments) that prevent deletion.
  
  
  Authorization Issues: The user may not have the necessary authorizations to delete documents in the G/L.
  
  
  Solutions:
  
  
  Check Document Status: Review the status of the documents you are trying to delete. Ensure they are not cleared or posted in a closed period.
  
  
  Open Posting Period: If the posting period is closed, you may need to open it temporarily to delete the documents. This can be done by a user with the appropriate authorization.
  
  
  Review Document Types: Check the configuration for the document types involved. Ensure that the document types allow for deletion.
  
  
  Check Dependencies: Investigate if the documents are linked to other transactions. If they are, you may need to reverse or delete those linked transactions first.
  
  
  Authorization Check: Ensure that the user attempting to delete the documents has the necessary authorizations. This may require coordination with your SAP security team.
  
  
  Use Transaction Codes: Use transaction codes like FB08 (to reverse a document) or FBRA (to reset cleared items) if applicable, instead of trying to delete the documents directly.
  
  
  Related Information:
  
  
  SAP Notes: Check SAP Notes for any specific guidance or patches related to this error message. SAP frequently updates its knowledge base with solutions for common issues.
  
  
  Documentation: Review SAP documentation regarding G/L document management and deletion processes to understand the rules and restrictions.
  
  
  Testing in Development: If you are unsure about the impact of deleting documents, consider testing the deletion process in a development or test environment before applying it in production.
  
  
  Consult with SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP Support for assistance.
  
  
  By following these steps, you should be able to diagnose and resolve the GA862 error in SAP.