How To Fix GA704 - Document number: Number range & not internal

SAP Error Message - Details

• Message type: E = Error

• Message class: GA - Allocations

• Message number: 704

• Message text: Document number: Number range & not internal

What causes this issue?

An error occurred during document number determination. Number range
&V1& does not assign internal document numbers.

System Response

No document number could be determined. Results could not be posted.

How to fix this error?

Inform the person in charge of number ranges.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GA704 - Document number: Number range & not internal ?

  The SAP error message GA704 indicates that there is an issue with the document number being used in a transaction. Specifically, the message states that the document number is not internal, which means that the system is expecting an internal number but has received an external one instead. This typically occurs in the context of document postings in financial accounting or controlling.
  Cause:
  
  Number Range Configuration: The number range for the document type being used is set to "external" instead of "internal." This means that the system expects the user to enter a document number manually, rather than generating one automatically.
  Document Type Settings: The document type associated with the transaction may be configured incorrectly, leading to a mismatch between expected and actual document number types.
  User Input Error: The user may have entered a document number that does not conform to the expected format or range.
  
  Solution:
  
  
  Check Number Range Configuration:
  
  Go to transaction code SNRO (Number Range Objects).
  Find the relevant number range object for the document type in question.
  Verify whether the number range is set to "internal" or "external." If it is set to "external," you may need to change it to "internal" if that is appropriate for your business process.
  
  
  
  Review Document Type Settings:
  
  Use transaction code OBY6 (for Financial Accounting) or OKB9 (for Controlling) to check the settings for the document type.
  Ensure that the document type is configured correctly to use the appropriate number range.
  
  
  
  User Input Validation:
  
  Ensure that the user is entering a valid document number that falls within the defined range for the document type.
  If the document number is supposed to be generated by the system, ensure that the user is not manually entering a number.
  
  
  
  Consult with SAP Basis or Functional Consultant:
  
  If you are unsure about making changes to number ranges or document types, consult with your SAP Basis or functional consultant to ensure that any changes align with your organization's policies and procedures.
  
  
  
  Related Information:
  
  Transaction Codes: SNRO (Number Range Objects), OBY6 (Document Type Configuration), OKB9 (Controlling Document Types).
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to number ranges and document types.
  Documentation: Review SAP documentation for number range management and document type configuration for further insights.
  
  By following these steps, you should be able to resolve the GA704 error and ensure that document numbers are processed correctly in your SAP system.