How To Fix G3560 - A valid subitem could not be determined

SAP Error Message - Details

• Message type: E = Error

• Message class: G3 - Messages for SAP Consolidation: Integration

• Message number: 560

• Message text: A valid subitem could not be determined

What causes this issue?

The current data record should have been posted to
<DS:GLOS.financial_statement_item>FS item</> <ZH>&V3&</> in
<DS:GLOS.consolidation_chart_of_accounts>consolidation chart of
accounts</> <ZH>&V1&</>. <DS:GLOS.breakdown_category>Breakdown
category</> <ZH>&V2&</> assigned to this item supports a breakdown by
<DS:GLOS.subitem>subitem</>. However, no valid subitems could be found
using information from the data record or the master data of the
assigned subitem category <ZH>&V4&</>.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Posting to item <ZH>&V3&</> with a breakdown by subitem
In Consolidation Customizing, check the <zh>default subitem</> and
<zh>sender field for subitems</> set for subitem category <ZH>&V4&</>.
Posting to item <ZH>&V3&</> without a breakdown by subitem
In Consolidation Customizing, deactivate the <ZH>Specify subitem</>
indicator for the breakdown category <ZH>&V2&</> in consolidation chart
of accounts <ZH>&V1&</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message G3560 - A valid subitem could not be determined ?

  The SAP error message G3560, which states "A valid subitem could not be determined," typically occurs in the context of financial transactions, particularly when dealing with account assignments, cost centers, or internal orders. This error indicates that the system is unable to find a valid subitem for the specified account assignment.
  Causes:
  
  Missing Subitem Configuration: The subitem may not be defined in the system for the specified account or cost center.
  Incorrect Account Assignment: The account assignment may be incorrect or incomplete, leading to the inability to determine a valid subitem.
  Data Inconsistencies: There may be inconsistencies in the master data, such as missing or incorrect entries in the relevant tables.
  Authorization Issues: The user may not have the necessary authorizations to access the subitem or related data.
  Transaction Type Restrictions: Certain transaction types may not allow the use of subitems, leading to this error.
  
  Solutions:
  
  Check Configuration: Verify that the subitem is correctly configured in the system. This can be done by checking the relevant configuration settings in the SAP IMG (Implementation Guide).
  Review Account Assignment: Ensure that the account assignment is complete and correct. Check if the cost center, internal order, or other relevant fields are filled out properly.
  Validate Master Data: Review the master data for the relevant accounts, cost centers, or internal orders to ensure that all necessary entries are present and correct.
  User Authorizations: Check the user’s authorizations to ensure they have the necessary permissions to access the subitem.
  Consult Documentation: Refer to SAP documentation or help resources for specific details related to the transaction you are trying to execute.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may want to check transaction codes like KSB1 (Cost Centers: Actual Line Items) or KOB1 (Orders: Actual Line Items) to analyze the data related to the error.
  SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may address this specific error or provide additional troubleshooting steps.
  Debugging: If you have access to debugging tools, you can analyze the program flow to identify where the error is occurring.
  
  By following these steps, you should be able to identify the root cause of the G3560 error and implement a solution.