How To Fix G1A104 - For version &3, close the periods to be archived

SAP Error Message - Details

• Message type: E = Error

• Message class: G1A - EC-CS/SEM-BCS: Data Reduction (Archiving/Data Avoidance)

• Message number: 104

• Message text: For version &3, close the periods to be archived

What causes this issue?

For dimension &v1%, cons chart of accounts &v2& and version &v3&,
the periods you want to archive, or
the previous periods
have not been closed.

System Response

An archiving session with option <ZH>Archive</> or <ZH>Archive and
Delete</> can not be carried out. When the option <ZH>Test run</> is
selected, this message is only a warning.

How to fix this error?

Exclude version &v3& from your selections (if it is an add-on version,
exclude the associated base version), or
close for dimension &v1&, cons chart of accounts &v2& and version &v3&
in fiscal year &v4& all periods up to the highest period you want to
archive.
all periods of the previous fiscal year.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message G1A104 - For version &3, close the periods to be archived ?

  The SAP error message G1A104 indicates that there are open periods in the specified version that need to be closed before archiving can take place. This error typically arises in the context of financial or controlling modules where period-end closing is a prerequisite for archiving data.
  Cause:
  The error occurs because the system has detected that there are still open periods in the specified version (indicated by &3). Archiving processes require that all relevant periods be closed to ensure data integrity and consistency. Open periods can lead to discrepancies in financial reporting and data management.
  Solution:
  To resolve the G1A104 error, you need to follow these steps:
  
  
  Identify Open Periods:
  
  Check the periods that are still open for the specified version. You can do this by navigating to the relevant transaction in SAP (e.g., transaction code OB52 for financial periods).
  
  
  
  Close Open Periods:
  
  If you have the necessary authorization, you can close the open periods. This is typically done by adjusting the period settings in the configuration. 
  Use transaction code OB52 to modify the period settings. Ensure that the periods you want to archive are closed.
  
  
  
  Re-attempt Archiving:
  
  Once the periods are closed, you can re-attempt the archiving process. This should now proceed without the G1A104 error.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  OB52: Used to maintain the open and closed periods for financial accounting.
  SARA: Used for archiving in SAP. You can check the archiving object and its settings here.
  
  
  
  Authorization: Ensure that you have the necessary authorizations to close periods and perform archiving tasks.
  
  
  Documentation: Refer to SAP documentation or your organization's internal guidelines for specific procedures related to period closing and archiving.
  
  
  Consult with Finance Team: If you are unsure about closing periods or the implications of doing so, consult with your finance or controlling team to ensure compliance with internal policies.
  
  
  By following these steps, you should be able to resolve the G1A104 error and successfully archive the necessary data.