How To Fix G1A101 - There are still actual journal entries that match the selection criteria

SAP Error Message - Details

• Message type: E = Error

• Message class: G1A - EC-CS/SEM-BCS: Data Reduction (Archiving/Data Avoidance)

• Message number: 101

• Message text: There are still actual journal entries that match the selection criteria

What causes this issue?

The system contains journal entry records that match your selection
criteria. However, you can only archive the totals records when the
corresponding journal entries no longer exist in the system.

System Response

The archiving session with option <ZH>Archive</> or <ZH>Archive and
Delete</> will not be carried out. When the option <ZH>Test session</>
is selected, this message is only a warning.

How to fix this error?

Change your selection criteria or archive the journal entries first.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message G1A101 - There are still actual journal entries that match the selection criteria ?

  The SAP error message G1A101, which states "There are still actual journal entries that match the selection criteria," typically occurs when you are trying to perform a task that involves closing or deleting journal entries, but there are still actual entries that meet the criteria you specified. This can happen in various contexts, such as during the closing of a financial period or when trying to delete or archive journal entries.
  Cause:
  
  Existing Journal Entries: The primary cause of this error is that there are actual journal entries in the system that match the selection criteria you are using. This means that the system has found entries that have not been cleared or processed.
  Selection Criteria: The criteria you have set for the operation (e.g., date range, document type, etc.) may be too broad, leading to the inclusion of actual entries that should not be processed.
  Open Periods: The financial period you are trying to close may still have open entries that need to be addressed.
  
  Solution:
  
  Review Journal Entries: Check the journal entries that match your selection criteria. You can do this by running a report or using transaction codes like FB03 (Display Document) to view the entries.
  Clear or Process Entries: If there are entries that need to be cleared or processed, ensure that they are addressed before attempting to close the period or perform the operation again.
  Adjust Selection Criteria: Modify your selection criteria to exclude any actual entries that should not be included in the operation. This may involve narrowing down the date range or specifying different document types.
  Check Open Periods: Ensure that the financial periods are correctly closed and that there are no open entries that need to be processed. You can check this in the period closing settings.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance related to the transaction you are attempting to perform.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FBL3N (Display G/L Account Line Items) or FB50 (Enter G/L Account Document) to analyze the entries.
  Authorization: Ensure you have the necessary authorizations to view and modify journal entries.
  SAP Notes: Check for any SAP Notes related to this error message for additional troubleshooting steps or patches that may address the issue.
  Consult with Finance Team: If you are unsure about which entries to clear or how to proceed, consult with your finance or accounting team for guidance.
  
  By following these steps, you should be able to resolve the G1A101 error and proceed with your intended operation in SAP.