How To Fix G1A103 - You can archive the totals records for fiscal year &1 at the earliest

SAP Error Message - Details

• Message type: E = Error

• Message class: G1A - EC-CS/SEM-BCS: Data Reduction (Archiving/Data Avoidance)

• Message number: 103

• Message text: You can archive the totals records for fiscal year &1 at the earliest

What causes this issue?

The fiscal year you entered does not meet the requirements for
archiving totals records for version &v4&.
Significant for archiving totals records is the month and the year of
the last, contiguously closed period (currently the year &v2& and
period &v3&). Contiguous means that all periods prior to the specified
period are also closed.
Two years are subtracted from the year. Thus, the earliest year for
which you can archive totals records is &V1&.

System Response

An archiving session with option <ZH>Archive</> or <ZH>Archive and
Delete</> can not be carried out. When the option <ZH>Test session</> is
selected, this message is only a warning.

How to fix this error?

Close the above mentioned periods, or
Archive the data for fiscal year &v1& or a previous year.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message G1A103 - You can archive the totals records for fiscal year &1 at the earliest ?

  The SAP error message G1A103 indicates that you cannot archive the totals records for a specific fiscal year because certain conditions have not been met. This message typically arises in the context of the archiving process for financial data, particularly in the area of General Ledger (G/L) accounting.
  Cause:
  The error message G1A103 usually occurs due to one or more of the following reasons:
  
  
  Open Periods: The fiscal year you are trying to archive has open periods. If there are any open posting periods for that fiscal year, archiving cannot proceed.
  
  
  Uncleared Items: There may be uncleared items or transactions that are still linked to the totals records for the fiscal year in question.
  
  
  Configuration Settings: The archiving settings or configuration in the system may not allow for archiving of totals records under certain conditions.
  
  
  Dependencies on Other Modules: Other modules or processes may be dependent on the data for that fiscal year, preventing archiving.
  
  
  Solution:
  To resolve the G1A103 error, you can take the following steps:
  
  
  Check Open Posting Periods:
  
  Go to the transaction code OB52 to check the open and closed posting periods for the fiscal year in question. Ensure that all periods for that year are closed before attempting to archive.
  
  
  
  Clear Uncleared Items:
  
  Review and clear any uncleared items or transactions that may be preventing the archiving process. This may involve clearing customer/vendor accounts or reconciling accounts.
  
  
  
  Review Archiving Configuration:
  
  Check the archiving configuration settings in the system to ensure that they are set up correctly. You can do this through transaction SARA for archiving objects.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to archiving for your specific version of SAP. There may be specific prerequisites or steps outlined for your scenario.
  
  
  
  Run Archiving Program:
  
  After addressing the above issues, you can attempt to run the archiving program again. Use transaction SARA and select the appropriate archiving object for financial data.
  
  
  
  Check for Dependencies:
  
  Ensure that there are no dependencies on the data from other modules that might prevent archiving.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  OB52: To manage posting periods.
  SARA: To access the archiving administration.
  
  
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or fixes related to this error message.
  
  
  Documentation: Refer to the SAP Help Portal for detailed documentation on archiving processes and requirements.
  
  
  By following these steps, you should be able to identify the cause of the G1A103 error and take appropriate actions to resolve it, allowing you to archive the totals records for the specified fiscal year.