How To Fix G01035 - The upload file contains fiscal years with different system states

SAP Error Message - Details

• Message type: E = Error

• Message class: G01 - SAP Consolidation

• Message number: 035

• Message text: The upload file contains fiscal years with different system states

What causes this issue?

The upload file contains data records for different fiscal years, some
of which are earlier than the <LS>effective from fiscal year for line
items in SAP S/4HANA</> &V1& and others are in this effective from
fiscal year or later. (You specify the <LS>effective from fiscal year
for line items in SAP S/4HANA</> in <LS>Global System Settings</>.)
The <LS>effective from fiscal year for line items in SAP S/4HANA</>
defines the limit between two system states, particularly with regard to
the data structures:
Before the effective from fiscal year, the system uses the structures of
EC-CS Consolidation.
In the effective from fiscal year and in later fiscal years, the system
stores the line items in SAP S/4HANA. These have a higher degree of
detail.
The flexible upload of transaction data (totals records or documents)
requires unique data structures, that is, the upload file can only
contain either fiscal years earlier than the effective from fiscal year
&V1& or only the effective from fiscal year or later fiscal years.

System Response

The system terminates processing of the flexible upload with an error
message.

How to fix this error?

Split the upload file into two files so that the first file contains
only fiscal years earlier than the effective from fiscal year &V1& and
the second file only the effective from fiscal year and later fiscal
years. Flexibly upload each file separately.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message G01035 - The upload file contains fiscal years with different system states ?

  The SAP error message G01035, which states "The upload file contains fiscal years with different system states," typically occurs during the upload of data related to financial transactions or master data that involves fiscal years. This error indicates that the fiscal years included in the upload file have different statuses in the SAP system, which can lead to inconsistencies and errors in processing.
  Cause:
  
  Different System States: The fiscal years in the upload file may have different statuses (e.g., open, closed, or in a different processing state). For example, if some fiscal years are closed while others are open, the system will not allow the upload to proceed.
  Data Integrity Issues: The data being uploaded may not align with the current configuration of the fiscal years in the SAP system.
  Incorrect File Format: The upload file may not be formatted correctly, leading to misinterpretation of the fiscal year statuses.
  
  Solution:
  
  Check Fiscal Year Status: Verify the status of the fiscal years in the SAP system. You can do this by navigating to the relevant financial transaction or configuration settings to see which fiscal years are open or closed.
  Align Fiscal Years: Ensure that all fiscal years included in the upload file are in the same state (either all open or all closed). If necessary, modify the upload file to include only those fiscal years that are in the same state.
  Adjust System Settings: If you need to upload data for a closed fiscal year, consider temporarily changing the status of that fiscal year (if permissible) or consult with your finance team to determine the best course of action.
  Review File Format: Ensure that the upload file is correctly formatted according to SAP requirements. Check for any discrepancies in the data structure or content.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on uploading data related to fiscal years.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like OB29 (for fiscal year variant) or OB52 (for open and closed periods) to check and manage fiscal year settings.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles and Permissions: Ensure that you have the necessary permissions to upload data and modify fiscal year settings in the SAP system.
  Testing: Before performing the upload in a production environment, consider testing the upload in a development or quality assurance environment to ensure that the issue is resolved.
  
  By following these steps, you should be able to resolve the G01035 error and successfully upload your data.