How To Fix FVD_ARCHIVE_LOANUNIT040 - &1 records belong to BKPF/BSEG. Archiving only with corresp. CML records

SAP Error Message - Details

• Message type: E = Error

• Message class: FVD_ARCHIVE_LOANUNIT - Archiving Reference Records in Loan Reference Units

• Message number: 040

• Message text: &1 records belong to BKPF/BSEG. Archiving only with corresp. CML records

Self-Explanatory Message

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• What is the cause and solution for SAP error message FVD_ARCHIVE_LOANUNIT040 - &1 records belong to BKPF/BSEG. Archiving only with corresp. CML records ?

  The SAP error message FVD_ARCHIVE_LOANUNIT040 indicates that there are records in the BKPF (Accounting Document Header) and BSEG (Accounting Document Segment) tables that are not archived because they are related to loan units in the Contract Management (CML) module. This error typically arises during the archiving process when the system detects that certain financial documents cannot be archived due to their association with loan units that have not been archived.
  Cause:
  
  Unarchived Loan Units: The primary cause of this error is that the loan units associated with the financial documents in BKPF/BSEG have not been archived. The archiving process requires that all related records, including those in the CML module, must be archived together to maintain data integrity.
  Data Consistency: The system enforces data consistency rules, which means that if there are active loan units linked to the financial documents, those documents cannot be archived until the loan units are archived.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify Loan Units: Use transaction codes like CML1 or CML2 to identify the loan units that are linked to the financial documents in question. You may need to check the specific loan units that correspond to the records in BKPF/BSEG.
  
  
  Archive Loan Units: Once you have identified the loan units, you need to archive them. This can typically be done using the archiving transaction for the CML module, such as SARA (Archive Administration) and selecting the appropriate object for loan units.
  
  
  Re-attempt Archiving: After successfully archiving the loan units, you can re-attempt the archiving process for the financial documents in BKPF/BSEG.
  
  
  Check for Dependencies: Ensure that there are no other dependencies or related records that might prevent archiving. This may involve checking for other linked documents or records in different modules.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA for archiving, SARI for archiving information, and CML transactions for managing loan units.
  Archiving Objects: Understand the archiving objects related to financial documents and loan units. This will help you in managing the archiving process effectively.
  Documentation: Refer to SAP documentation or notes related to archiving in the CML module and financial accounting for more detailed guidance.
  
  By following these steps, you should be able to resolve the error and successfully archive the necessary records. If issues persist, consider consulting with your SAP Basis or functional team for further assistance.