How To Fix FSH_SD_COMMON001 - Cannot change item category; reference item is allocated

SAP Error Message - Details

• Message type: E = Error

• Message class: FSH_SD_COMMON -

• Message number: 001

• Message text: Cannot change item category; reference item is allocated

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

Item category for a referenced call-off item cannot be changed if the
contract item is already allocated.

How to fix this error?

Deallocate the contract item and then, you can change the item category
in the call-off.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FSH_SD_COMMON001 - Cannot change item category; reference item is allocated ?

  The SAP error message FSH_SD_COMMON001 indicates that you are trying to change the item category of a sales document item, but the reference item is allocated. This typically occurs in the context of sales and distribution (SD) processes, particularly when dealing with sales orders, deliveries, or billing documents.
  Cause:
  The error arises due to the following reasons:
  
  Reference Item Allocation: The item you are trying to change is linked to a reference item that has already been allocated (e.g., it has been assigned to a delivery or has stock reserved).
  Item Category Restrictions: Certain item categories have specific restrictions that prevent changes once they are allocated or processed in a certain way.
  Document Status: The document may be in a status that does not allow changes to item categories (e.g., if it has been partially delivered or invoiced).
  
  Solution:
  To resolve this error, consider the following steps:
  
  
  Check Allocation Status:
  
  Verify if the reference item is allocated. You can do this by checking the delivery or stock allocation status in the relevant transaction (e.g., VL03N for deliveries).
  If the item is allocated, you may need to reverse the allocation or adjust the delivery before changing the item category.
  
  
  
  Review Item Category:
  
  Ensure that the item category you are trying to change to is appropriate for the current status of the document. Some item categories may not be compatible with allocated items.
  If necessary, consult the configuration settings for item categories in the SAP system to understand the restrictions.
  
  
  
  Document Status:
  
  Check the overall status of the sales document. If it has been partially processed (e.g., partially delivered), you may need to complete or reverse those processes before making changes.
  
  
  
  Use Transaction Codes:
  
  Use transaction codes like VA02 (Change Sales Order) or VL02N (Change Outbound Delivery) to navigate to the document and check the details of the items.
  
  
  
  Consult with SAP Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting the SAP Help Portal for further assistance.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional guidance.
  Configuration Settings: Review the configuration settings for item categories in the SAP Customizing Implementation Guide (IMG) under Sales and Distribution.
  Documentation: Refer to SAP documentation for detailed explanations of item categories and their behaviors in different scenarios.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.