How To Fix FRMLDLG365 - Entry with item &1 and substance &2 already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: FRMLDLG - RMS-FRM: Dialog Messages for Formula

• Message number: 365

• Message text: Entry with item &1 and substance &2 already exists

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message FRMLDLG365 - Entry with item &1 and substance &2 already exists ?

  The SAP error message FRMLDLG365 indicates that there is an attempt to create or modify an entry in the system that already exists. Specifically, it refers to an entry with a particular item number (&1) and substance number (&2) that is already present in the database. This error typically occurs in the context of material management, especially when dealing with formulas, recipes, or substance management in SAP.
  Cause:
  
  Duplicate Entry: The most common cause of this error is that the system is trying to create a new entry for a formula or substance that already exists in the database.
  Data Migration Issues: If data has been migrated from another system or if there have been bulk uploads, duplicates may have been inadvertently created.
  User Error: Users may be attempting to enter the same item and substance combination without realizing it already exists.
  
  Solution:
  
  Check Existing Entries: Before creating a new entry, check the existing records for the item and substance combination. You can do this by using transaction codes like MM03 (Display Material) or C201 (Create Recipe) to see if the entry already exists.
  Modify Existing Entry: If the entry already exists and you need to make changes, consider modifying the existing record instead of creating a new one.
  Delete Duplicate Entries: If you find that there are indeed duplicates that should not exist, you may need to delete the unnecessary entries. Ensure you have the proper authorizations and that you follow your organization's data governance policies.
  Consult Documentation: Review the relevant SAP documentation or help files for more information on how to handle formulas and substances.
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as C201 (Create Recipe), C202 (Change Recipe), and C203 (Display Recipe) for managing formulas and substances.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Authorization: Ensure that you have the necessary permissions to create or modify entries in the relevant modules.
  Data Integrity: Regularly audit your data to prevent duplicates and maintain data integrity within your SAP system.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.