How To Fix FRMLDLG363 - Entry with item &1, material &2, and substance &3 already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: FRMLDLG - RMS-FRM: Dialog Messages for Formula

• Message number: 363

• Message text: Entry with item &1, material &2, and substance &3 already exists

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message FRMLDLG363 - Entry with item &1, material &2, and substance &3 already exists ?

  The SAP error message FRMLDLG363 indicates that there is an attempt to create or modify an entry in the system that already exists. This error typically occurs in the context of material management, particularly when dealing with substances and their associated data in the SAP system.
  Cause:
  The error is triggered when:
  
  You are trying to create a new entry for a material that already has an existing record with the same item number, material number, and substance.
  There may be a duplicate entry in the database that violates the uniqueness constraint for the combination of item, material, and substance.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Entries:
  
  Use transaction codes like MM03 (Display Material) or C201 (Display Substance) to check if the entry already exists in the system.
  Look for the specific combination of item, material, and substance that is causing the conflict.
  
  
  
  Modify Existing Entry:
  
  If the entry already exists and you need to update it, consider modifying the existing record instead of creating a new one.
  
  
  
  Delete Duplicate Entry:
  
  If you find that there are indeed duplicate entries that should not exist, you may need to delete the unnecessary duplicates. Ensure you have the proper authorizations and backup before deleting any records.
  
  
  
  Consult Documentation:
  
  Review the relevant SAP documentation or help files for more information on how to manage materials and substances.
  
  
  
  Contact Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as MM01 (Create Material), MM02 (Change Material), and MM03 (Display Material) for managing materials.
  Data Consistency: Ensure that your data entry processes are consistent to avoid duplicates in the future.
  User Authorizations: Check if you have the necessary permissions to create or modify entries in the system.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.