How To Fix FR563 - There is already a monthly EC sales list for company code &

FR563 - Overview

• Message type: E = Error

• Message class: FR - Messages for FI Reporting

• Message number: 563

• Message text: There is already a monthly EC sales list for company code &

What causes this issue?

You want to create an EC sales list for a quarter or for a year. For
company code &V1&, however, a monthly EC sales list already exists in
this calendar year. For technical reasons, it is only possible to change
the reporting period at the end of the year.
The existing EC sales list was created for month number &V2&.
The system only checked the first occurrence of the conflict. However,
the same problem can also exist for other periods or company codes.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

The EC sales list cannot be created as a quarterly or annual EC sales
list for this company code and in this year.

How to fix this error?

Only at the end of a year is it possible to change the period of an EC
sales list from monthly to a longer period.
If the existing EC sales list was created with an incorrect period, you
can use transaction FOTV to change its status "Completed, Not
Submitted". The prerequisite for changing the status of the EC sales
list is that the EC sales list has not yet been submitted to the tax
authority.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

FR563 - Details

• The SAP error message FR563 indicates that there is already an existing monthly EC (European Community) sales list for the specified company code. This error typically arises when you attempt to create or submit a new EC sales list for a month that has already been processed or submitted.
  
  Cause:
  
  Duplicate Submission: The most common cause is that the EC sales list for the specified month and company code has already been created and submitted.
  Incorrect Period: You may be trying to create a sales list for a period that is already closed or finalized.
  Data Entry Error: There might be a mistake in the data entry, such as selecting the wrong company code or month.
  
  
  Solution:
  
  
  Check Existing Sales Lists: 
  
  Navigate to the relevant transaction (usually SREG or SPLIT) to view existing EC sales lists for the specified company code and month. 
  Confirm if a sales list already exists for that period.
  
  
  
  Modify or Delete Existing