How To Fix FR563 - There is already a monthly EC sales list for company code &

SAP Error Message - Details

• Message type: E = Error

• Message class: FR - Messages for FI Reporting

• Message number: 563

• Message text: There is already a monthly EC sales list for company code &

What causes this issue?

You want to create an EC sales list for a quarter or for a year. For
company code &V1&, however, a monthly EC sales list already exists in
this calendar year. For technical reasons, it is only possible to change
the reporting period at the end of the year.
The existing EC sales list was created for month number &V2&.
The system only checked the first occurrence of the conflict. However,
the same problem can also exist for other periods or company codes.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

The EC sales list cannot be created as a quarterly or annual EC sales
list for this company code and in this year.

How to fix this error?

Only at the end of a year is it possible to change the period of an EC
sales list from monthly to a longer period.
If the existing EC sales list was created with an incorrect period, you
can use transaction FOTV to change its status "Completed, Not
Submitted". The prerequisite for changing the status of the EC sales
list is that the EC sales list has not yet been submitted to the tax
authority.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FR563 - There is already a monthly EC sales list for company code & ?

  The SAP error message FR563 indicates that there is already an existing monthly EC (European Community) sales list for the specified company code. This error typically arises when you attempt to create or submit a new EC sales list for a month that has already been processed or submitted.
  Cause:
  
  Duplicate Submission: The most common cause is that the EC sales list for the specified month and company code has already been created and submitted.
  Incorrect Period: You may be trying to create a sales list for a period that is already closed or finalized.
  Data Entry Error: There might be a mistake in the data entry, such as selecting the wrong company code or month.
  
  Solution:
  
  
  Check Existing Sales Lists: 
  
  Navigate to the relevant transaction (usually SREG or SPLIT) to view existing EC sales lists for the specified company code and month. 
  Confirm if a sales list already exists for that period.
  
  
  
  Modify or Delete Existing Entry:
  
  If you find that a sales list already exists and needs to be modified, you can do so by accessing the existing entry and making the necessary changes.
  If the existing entry is incorrect and needs to be deleted, ensure that you have the necessary permissions to delete it, and proceed with the deletion.
  
  
  
  Consult with Your Team: 
  
  If you are unsure about the status of the sales list or if it should be modified, consult with your finance or compliance team to ensure that you are following the correct procedures.
  
  
  
  Check for Authorizations: 
  
  Ensure that you have the necessary authorizations to create or modify EC sales lists. Lack of proper permissions can sometimes lead to confusion regarding existing entries.
  
  
  
  Review Documentation: 
  
  Refer to your organization's documentation or SAP help resources for specific procedures related to EC sales lists, as there may be additional steps or considerations based on your company's policies.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SREG (for EC sales list processing) and SPLIT (for splitting sales lists).
  SAP Notes: Check SAP Notes for any known issues or updates related to EC sales lists that might provide additional context or solutions.
  User Roles: Ensure that your user role has the appropriate access rights to create or modify EC sales lists.
  
  By following these steps, you should be able to resolve the FR563 error and successfully manage your EC sales lists in SAP.