How To Fix FR562 - There is already an EC sales list with a diff. period for company code &

SAP Error Message - Details

• Message type: E = Error

• Message class: FR - Messages for FI Reporting

• Message number: 562

• Message text: There is already an EC sales list with a diff. period for company code &

What causes this issue?

For company code &V1&, an EC sales list already exists with a different
period to the selected period, and the two periods consequently overlap.
For example, a monthly EC sales list needs to be created, but the month
in question falls in a calendar quarter for which a quarterly EC sales
list already exists.
The quarterly EC sales list was created with period type &V2& for period
number &V3&. Period type 01 stands for monthly EC sales list, 02 for
quarterly EC sales list, and 03 for annual EC sales list.
The system only checked the first occurrence of a conflict. However, the
same problem can also exist for other periods or company codes.

System Response

The EC sales list cannot be created for this company code and this
period.

How to fix this error?

It is only possible to change the period of the EC sales list at the end
of a quarter.
If the existing EC sales list was created with an incorrect period, you
can use transaction FOTV to change its status "Completed, Not
Submitted". The prerequisite for changing the status of the EC sales
list is that the EC sales list has not yet been submitted to the tax
authority.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FR562 - There is already an EC sales list with a diff. period for company code & ?

  The SAP error message FR562 indicates that there is already an existing EC Sales List for the specified company code and a different reporting period. This error typically arises when you attempt to create or submit a new EC Sales List for a company code that already has a submission for a different period.
  Cause:
  
  Existing Submission: The primary cause of this error is that there is already an EC Sales List entry in the system for the same company code but for a different reporting period.
  Incorrect Period Selection: You may have selected the wrong period when trying to create or modify the EC Sales List.
  Data Entry Errors: There might be a mistake in the data entry, such as incorrect company code or reporting period.
  
  Solution:
  
  
  Check Existing EC Sales Lists:
  
  Navigate to the relevant transaction (e.g., transaction code SREG or SPLIT) to view existing EC Sales Lists.
  Verify if there is already a submission for the same company code and a different period.
  
  
  
  Adjust Reporting Period:
  
  If you find an existing EC Sales List for the same company code, you may need to adjust the reporting period for your new submission to match the existing one or wait until the existing one is processed.
  
  
  
  Delete or Modify Existing Entry:
  
  If the existing EC Sales List is incorrect or needs to be modified, you may need to delete or adjust it before creating a new one. Ensure that you have the necessary authorizations to perform these actions.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help files related to EC Sales Lists for any specific guidelines or procedures that may apply to your situation.
  
  
  
  Contact Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SREG (for EC Sales List) and SPLIT (for splitting sales lists).
  SAP Notes: Check SAP Notes for any known issues or patches related to EC Sales List processing.
  User Authorizations: Ensure that you have the necessary authorizations to view and modify EC Sales Lists in your SAP system.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.