How To Fix FMUP018 - Document &1 &2 &3 is archived; Clearing reset not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: FMUP - Update in Funds Management

• Message number: 018

• Message text: Document &1 &2 &3 is archived; Clearing reset not possible

Self-Explanatory Message

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• What is the cause and solution for SAP error message FMUP018 - Document &1 &2 &3 is archived; Clearing reset not possible ?

  The SAP error message FMUP018 indicates that a document (identified by the parameters &1, &2, and &3) has been archived, and as a result, a clearing reset is not possible. This typically occurs in the context of financial document processing, particularly when dealing with archived documents in the SAP system.
  Cause:
  
  Document Archiving: The document in question has been archived, meaning it has been moved from the active database to an archive for storage purposes. This is often done to improve system performance and manage data volume.
  Clearing Process: The clearing process involves matching and settling open items in accounts. If a document is archived, the system cannot access it to perform the necessary operations, leading to this error.
  
  Solution:
  
  Check Document Status: Verify the status of the document using transaction codes like FB03 (Display Document) or SARA (Archive Administration). Ensure that the document is indeed archived.
  Unarchive the Document: If you need to perform operations on the document, you may need to unarchive it. This can be done using transaction SARA, where you can manage archived documents. However, unarchiving should be done with caution and typically requires appropriate authorizations.
  Consult with IT/Archiving Team: If you do not have the necessary permissions to unarchive documents, consult with your IT department or the team responsible for data archiving in your organization. They can assist in retrieving the document if necessary.
  Review Business Processes: If this error occurs frequently, it may be worth reviewing the business processes to ensure that documents are not archived prematurely or that the clearing process is aligned with the archiving strategy.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FB03: Display Financial Document
  SARA: Archive Administration
  SARI: Archive Information System
  
  
  Archiving Configuration: Understand the archiving configuration in your SAP system, which can be found in the customizing settings (transaction SPRO).
  Documentation: Refer to SAP documentation or help resources for more detailed information on document archiving and clearing processes.
  
  Best Practices:
  
  Regularly review and monitor archived documents to ensure that they are managed properly.
  Ensure that users are trained on the implications of archiving and the processes involved in clearing and resetting documents.
  Maintain a clear communication channel with the archiving team to address any issues promptly.
  
  By following these steps, you should be able to address the FMUP018 error effectively.