How To Fix FMMD_E091 - Fund can only be deactivated together with Budget Period

SAP Error Message - Details

• Message type: E = Error

• Message class: FMMD_E - Funds Management Master Data

• Message number: 091

• Message text: Fund can only be deactivated together with Budget Period

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Check if the account assignment element 'Fund' is deactivated on
->Public Sector Management->General Settings for Public Sector
Management->Basic Settings: Account Assignment Elements or in -> Funds
Management Government->Budget Control System (BCS)->Budgeting->Basic
Settings->Use of Master Data->Deactivate Account Assignment Elements in
Controlling.
The Fund must be active in both places in order to be able to activate
the 'Budget period', once this is done it is possible to deactivate the
Fund and the Budget period in Controlling on the BCS side.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMMD_E091 - Fund can only be deactivated together with Budget Period ?

  The SAP error message FMMD_E091 indicates that a fund cannot be deactivated unless the associated budget period is also deactivated. This error typically arises in the context of Fund Management (FM) within SAP, where funds and budget periods are closely linked.
  Cause:
  The error occurs because the system enforces a rule that a fund must be deactivated in conjunction with its budget period. This is to ensure that financial data remains consistent and that no transactions are left hanging in the system that could lead to discrepancies in financial reporting.
  Solution:
  To resolve this error, you need to follow these steps:
  
  
  Check the Budget Period: Before deactivating the fund, ensure that the budget period associated with it is also deactivated. You can do this by navigating to the relevant transaction in SAP where budget periods are managed.
  
  
  Deactivate the Budget Period:
  
  Go to the transaction code for managing budget periods (e.g., FMBB for budget management).
  Locate the budget period linked to the fund you are trying to deactivate.
  Deactivate the budget period first.
  
  
  
  Deactivate the Fund:
  
  Once the budget period is deactivated, you can proceed to deactivate the fund using the appropriate transaction (e.g., FMX1 for fund management).
  Ensure that all necessary checks are performed to confirm that the fund is no longer in use.
  
  
  
  Review Dependencies: If there are any other dependencies or transactions linked to the fund or budget period, ensure they are addressed before proceeding with deactivation.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FMX1 (for fund management), FMBB (for budget management), and others that may be applicable in your organization.
  Documentation: Refer to SAP documentation or your organization's internal guidelines for managing funds and budget periods to ensure compliance with financial management practices.
  User Roles: Ensure that you have the necessary authorizations to deactivate funds and budget periods, as these actions may be restricted to certain user roles within your organization.
  
  By following these steps, you should be able to resolve the FMMD_E091 error and successfully deactivate the fund along with its associated budget period.