How To Fix FMFG_MM01012 - Cannot reduce amount less then & & used in PO , in item &

SAP Error Message - Details

• Message type: E = Error

• Message class: FMFG_MM01 - Message id for Multi funding

• Message number: 012

• Message text: Cannot reduce amount less then & & used in PO , in item &

What causes this issue?

The funding item amount in the purchase requisition/purchase order
(PR/PO) is less than the consumed amount.

System Response

You cannot reduce the PR/PO funding item amount to less than the amount
posted in subsequent documents.

How to fix this error?

Increase the funding item amount, then save the document.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMFG_MM01012 - Cannot reduce amount less then & & used in PO , in item & ?

  The SAP error message FMFG_MM01012 indicates that there is an attempt to reduce the amount of a purchase order (PO) item below the amount that has already been used or committed. This typically occurs in the context of managing purchase orders and financial commitments in SAP, particularly when dealing with funds management.
  Cause:
  
  Amount Reduction Attempt: The error arises when a user tries to reduce the amount of a PO item to a value that is less than the amount that has already been used or committed against that PO.
  Commitment Management: In SAP, when a purchase order is created, it creates a financial commitment. If you try to reduce the PO amount without considering the already committed amount, this error will be triggered.
  Incorrect PO Adjustments: The error can also occur if there are incorrect adjustments made to the PO, such as changing the amount after goods receipt or invoice receipt has been processed.
  
  Solution:
  
  Check Current Usage: Review the current usage of the PO item. You can do this by checking the document flow or the commitment reports to see how much of the PO has already been utilized.
  Adjust the Amount: If you need to reduce the PO amount, ensure that the new amount is greater than or equal to the amount already used. You may need to adjust the usage or commitments before reducing the PO amount.
  Consult with Finance: If you are unsure about the commitments or how to proceed, consult with your finance or procurement team to understand the implications of changing the PO amount.
  Use Transaction Codes: Utilize transaction codes like ME22N (Change Purchase Order) to make the necessary adjustments, ensuring that you adhere to the constraints of the system.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME23N (Display Purchase Order), ME22N (Change Purchase Order), and FMX1 (Display Commitment).
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message, as there may be known issues or fixes provided by SAP.
  Documentation: Review SAP documentation on Purchase Order management and Funds Management to understand how commitments are tracked and managed within the system.
  
  By following these steps, you should be able to resolve the error and manage your purchase orders effectively.