How To Fix FMCE059 - Annual budget almost exhausted for several document items

SAP Error Message - Details

• Message type: E = Error

• Message class: FMCE - Cover Eligibility Messages

• Message number: 059

• Message text: Annual budget almost exhausted for several document items

What causes this issue?

The current budget consumption is &V2& less than the annual budget for
several document items from item &V1& onward. Budget control on incoming
amounts (<DS:DE.BUAVC_CEILTYPE>ceiling type</> <ZK>Revenues</>) raised
this message for the budget address <ZH>&V3&</> (= <ZK>first-level
control object</>) without considering the cover eligibility rule that
exists for this budget address.
Although at this point the system checks availability on the level of
the budget address, an automatic cover eligibility rule was found. This
rule ultimately decides whether sufficient budget is available for
posting, if the present message has not been raised as an <SE><LS>Error
</></>.
The corresponding cover eligibility rule is determined by the following
combination of availability control ledger, fiscal year (and if
applicable, <DS:DE.FM_CEFFYEAR_BCS>year of cash effectivity</>) and
<ZK>second-level control object</> (<DS:DE.FMCE_CVRGRP>cover group</>
and if applicable, the <DS:DE.GM_GRANT_NBR>grant</>):
<ZH>&V4&</>
DEFINE &N& = '059'
INCLUDE FMCE_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMCE059 - Annual budget almost exhausted for several document items ?

  The SAP error message FMCE059 indicates that the annual budget for a specific fund or cost center is nearly exhausted. This message is part of the Funds Management (FM) module in SAP, which is used for budget control and monitoring.
  Cause:
  The error occurs when the total commitments and expenditures for a particular budget line item approach or exceed the allocated budget for the fiscal year. This can happen due to:
  
  High Spending: The actual expenses or commitments made against the budget are high, leading to a depletion of the available budget.
  Incorrect Budget Allocation: The budget may not have been allocated correctly or sufficiently for the expected expenditures.
  Multiple Document Items: If there are several document items that are consuming the budget, it can lead to the budget being nearly exhausted.
  Budgeting Errors: Errors in the budgeting process, such as incorrect amounts or misclassification of expenses.
  
  Solution:
  To resolve the FMCE059 error, consider the following steps:
  
  
  Review Budget Status: Check the current budget status for the relevant fund or cost center. This can be done using transaction codes like FMBB (Budgeting) or FMAVCR01 (Budget Availability Control).
  
  
  Adjust Budget: If the budget is indeed insufficient, you may need to adjust the budget. This can involve:
  
  Increasing the budget allocation for the relevant cost center or fund.
  Reallocating funds from other areas where there may be surplus budgets.
  
  
  
  Analyze Document Items: Review the document items that are causing the budget to be nearly exhausted. Identify if there are any unnecessary commitments or expenditures that can be reduced or eliminated.
  
  
  Consult with Budget Owner: Engage with the budget owner or financial controller to discuss the budget situation and determine the best course of action.
  
  
  Use Budgeting Tools: Utilize SAP's budgeting tools to forecast future expenditures and adjust budgets accordingly to prevent similar issues in the future.
  
  
  Training and Awareness: Ensure that all relevant personnel are trained on budget management and aware of the importance of monitoring budget consumption.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP for budget management, such as:
  
  FMBB: Budgeting
  FMAVCR01: Budget Availability Control
  FMZ1: Create Budget
  FMZ2: Change Budget
  FMZ3: Display Budget
  
  
  
  SAP Documentation: Refer to SAP Help documentation for detailed guidance on Funds Management and budget control processes.
  
  
  User Exits and Enhancements: If the standard budget control does not meet your organization's needs, consider discussing with your SAP technical team about possible user exits or enhancements to customize the budget control process.
  
  
  By following these steps, you should be able to address the FMCE059 error and manage your budget more effectively within SAP.