How To Fix FMCE057 - Annual budget of &2 exhausted for several document items from item &1 on

SAP Error Message - Details

• Message type: E = Error

• Message class: FMCE - Cover Eligibility Messages

• Message number: 057

• Message text: Annual budget of &2 exhausted for several document items from item &1 on

What causes this issue?

The annual budget of the availability control ledger &V2& has been
consumed for several document items from item &V1& onward. Budget
control for incoming amounts (<DS:DE.BUAVC_CEILTYPE>ceiling type</>
<ZK>Revenues</>) raised this message for the budget address <ZH>&V3&</>
(= <ZK>first-level control object</>) without considering the cover
eligibility rule that exists for this budget address.
Although at this point the system checks availability on the level of
the budget address, an automatic cover eligibility rule was found. This
rule ultimately decides whether sufficient budget is available for
posting, if the present message has not been raised as an <SE><LS>Error
</></>.
The corresponding cover eligibility rule is determined by the following
combination of availability control ledger, fiscal year (and if
applicable, <DS:DE.FM_CEFFYEAR_BCS>year of cash effectivity</>) and
<ZK>second-level control object</> (<DS:DE.FMCE_CVRGRP>cover group</>
and if applicable, the <DS:DE.GM_GRANT_NBR>grant</>):
<ZH>&V4&</>
DEFINE &N& = '057'
INCLUDE FMCE_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMCE057 - Annual budget of &2 exhausted for several document items from item &1 on ?

  The SAP error message FMCE057 indicates that the annual budget for a specific budget period has been exhausted for the specified document items. This typically occurs in the context of budget management within the SAP system, particularly when using the Funds Management (FM) module.
  Cause:
  
  Exhausted Budget: The primary cause of this error is that the total amount of budget allocated for the fiscal year (annual budget) has been fully utilized or exceeded for the specified budget item.
  Incorrect Budgeting: There may be an issue with how the budget was set up, such as incorrect budget amounts or budget periods.
  Document Items: The specific document items referenced in the error message may be attempting to post amounts that exceed the available budget.
  
  Solution:
  
  Review Budget Availability: Check the budget availability for the specified budget item. You can do this by navigating to the Funds Management reports or using transaction codes like FMAVCR01 (Budget Availability Control).
  Adjust Budget: If the budget has indeed been exhausted, you may need to adjust the budget by increasing the budget amount for the relevant budget period. This can be done through transaction codes like FMBB (Budgeting) or FMX1 (Change Budget).
  Reallocate Funds: If possible, consider reallocating funds from other budget items that have surplus amounts to cover the shortfall.
  Check Document Items: Review the document items that are causing the error to ensure they are valid and necessary. If they are not needed, consider reversing or deleting them.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team to ensure compliance with financial policies and procedures.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP for budget management, such as:
  
  FMAVCR01: Budget Availability Control
  FMBB: Change Budget
  FMX1: Change Budget
  
  
  Budgeting Process: Understand the budgeting process within your organization, including how budgets are created, monitored, and adjusted.
  SAP Documentation: Refer to SAP Help documentation for detailed information on Funds Management and budget control functionalities.
  
  By following these steps, you should be able to resolve the FMCE057 error and ensure that your budget management processes are functioning correctly.