How To Fix FMCE058 - Annual budget exceeded by &2 for several document items from item &1 on

SAP Error Message - Details

• Message type: E = Error

• Message class: FMCE - Cover Eligibility Messages

• Message number: 058

• Message text: Annual budget exceeded by &2 for several document items from item &1 on

What causes this issue?

The annual budget is exceeded by &V2& for several document items from
item &V1& onward. Budget control on incoming amounts (
<DS:DE.BUAVC_CEILTYPE>ceiling type</> <ZK>Revenues</>) raised this
message for the budget address <ZH>&V3&</> (= <ZK>first-level control
object</>) without considering the cover eligibility rule that exists
for this budget address.
Although at this point the system checks availability on the level of
the budget address, an automatic cover eligibility rule was found. This
rule ultimately decides whether sufficient budget is available for
posting, if the present message has not been raised as an <SE><LS>Error
</></>.
The corresponding cover eligibility rule is determined by the following
combination of availability control ledger, fiscal year (and if
applicable, <DS:DE.FM_CEFFYEAR_BCS>year of cash effectivity</>) and
<ZK>second-level control object</> (<DS:DE.FMCE_CVRGRP>cover group</>
and if applicable, the <DS:DE.GM_GRANT_NBR>grant</>):
<ZH>&V4&</>
DEFINE &N& = '058'
INCLUDE FMCE_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMCE058 - Annual budget exceeded by &2 for several document items from item &1 on ?

  The SAP error message FMCE058 indicates that the annual budget has been exceeded for a specific document item. This message is part of the Funds Management (FM) module in SAP, which is used for budget control and monitoring.
  Cause:
  The error occurs when the total amount of the document items exceeds the available budget for the specified fiscal year. This can happen due to various reasons, such as:
  
  Budget Limitations: The budget for the fiscal year has been set, and the total commitments or expenditures have surpassed this limit.
  Incorrect Budgeting: The budget may not have been properly allocated or updated to reflect the current needs.
  Multiple Document Items: If a document contains multiple items, the cumulative total of these items may exceed the budget.
  Posting Errors: There may be errors in the posting of previous transactions that have not been accounted for.
  
  Solution:
  To resolve the FMCE058 error, you can take the following steps:
  
  
  Check Budget Availability:
  
  Review the budget for the relevant cost center or internal order to ensure that there are sufficient funds available.
  Use transaction codes like FMAVCR01 (Budget Availability Control) to check the budget status.
  
  
  
  Adjust the Budget:
  
  If the budget is indeed exceeded, consider adjusting the budget by increasing the budget amount for the relevant cost center or internal order.
  This can be done using transaction codes like FMBB (Budgeting) or FMX1 (Change Budget).
  
  
  
  Review Document Items:
  
  Analyze the document items that are causing the error. Check if any items can be reduced or if there are any unnecessary expenses that can be eliminated.
  
  
  
  Consult with Budget Owner:
  
  If you are not the budget owner, consult with the person responsible for the budget to discuss the situation and possible adjustments.
  
  
  
  Postponing Transactions:
  
  If the transaction is not urgent, consider postponing it until the budget can be adjusted or additional funds can be allocated.
  
  
  
  Check for Errors:
  
  Ensure that there are no posting errors or incorrect entries in previous transactions that could be affecting the budget.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP FM, such as:
  
  FMAVCR01: Check budget availability.
  FMBB: Change budget.
  FMX1: Create/change budget.
  
  
  
  Budget Control Settings: Review the configuration settings for budget control in your SAP system to ensure they align with your organization's financial policies.
  
  
  Documentation: Refer to SAP documentation or your organization's internal guidelines for managing budgets and funds management processes.
  
  
  By following these steps, you should be able to identify the cause of the FMCE058 error and implement a solution to resolve it.