How To Fix FMCE055 - Annual budget exceeded by &2 for document item &1

SAP Error Message - Details

• Message type: E = Error

• Message class: FMCE - Cover Eligibility Messages

• Message number: 055

• Message text: Annual budget exceeded by &2 for document item &1

What causes this issue?

The annual budget is exceeded by &V2& for the document item &V1&. Budget
control on incoming amounts (<DS:DE.BUAVC_CEILTYPE>ceiling type</>
<ZK>Revenues</>) raised this message for the budget address <ZH>&V3&</>
(= <ZK>first-level control object</>) without considering the cover
eligibility rule that exists for this budget address.
Although at this point the system checks availability on the level of
the budget address, an automatic cover eligibility rule was found. This
rule ultimately decides whether sufficient budget is available for
posting, if the present message has not been raised as an <SE><LS>Error
</></>.
The corresponding cover eligibility rule is determined by the following
combination of availability control ledger, fiscal year (and if
applicable, <DS:DE.FM_CEFFYEAR_BCS>year of cash effectivity</>) and
<ZK>second-level control object</> (<DS:DE.FMCE_CVRGRP>cover group</>
and if applicable, the <DS:DE.GM_GRANT_NBR>grant</>):
<ZH>&V4&</>
DEFINE &N& = '055'
INCLUDE FMCE_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMCE055 - Annual budget exceeded by &2 for document item &1 ?

  The SAP error message FMCE055 indicates that the annual budget has been exceeded for a specific document item. This message is part of the Funds Management (FM) module in SAP, which is used for budget control and monitoring.
  Cause:
  The error occurs when a transaction attempts to post an expense or commitment that exceeds the available budget for the specified fiscal year. The message provides two key pieces of information:
  
  &1: This represents the document item that is causing the issue.
  &2: This indicates the amount by which the budget has been exceeded.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Budget Availability:
  
  Review the budget for the relevant cost center, internal order, or project to confirm the available budget for the fiscal year.
  Use transaction codes like FMAVCR01 (Budget Availability Control) to check the budget status.
  
  
  
  Adjust the Budget:
  
  If the budget is indeed insufficient, you may need to adjust the budget. This can be done through budget transfers or by increasing the budget allocation for the relevant cost center or project.
  Use transaction codes like FMBB (Budgeting) to make necessary adjustments.
  
  
  
  Review Document Item:
  
  Check the specific document item (&1) mentioned in the error message to understand the nature of the expense or commitment that is causing the budget to be exceeded.
  
  
  
  Consult with Budget Owner:
  
  If you are not authorized to make budget changes, consult with the budget owner or financial manager to discuss the situation and determine the appropriate course of action.
  
  
  
  Consider Budget Tolerance:
  
  If your organization allows for budget overruns within a certain tolerance, you may need to adjust the tolerance settings in the Funds Management configuration. This typically requires administrative access.
  
  
  
  Review Configuration Settings:
  
  If the error persists and you believe the budget should be sufficient, review the configuration settings in the Funds Management module to ensure that budget control is set up correctly.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FMAVCR01 (Budget Availability Control), FMBB (Budgeting), and FMX1 (Create Budget).
  Documentation: Refer to SAP documentation or your organization's internal guidelines for managing budgets and funds management processes.
  User Roles: Ensure that you have the appropriate user roles and permissions to view and modify budget information.
  
  By following these steps, you should be able to address the FMCE055 error and ensure that your budget management processes are functioning correctly.