How To Fix FMCE053 - Annual budget almost exhausted for &1

SAP Error Message - Details

• Message type: E = Error

• Message class: FMCE - Cover Eligibility Messages

• Message number: 053

• Message text: Annual budget almost exhausted for &1

What causes this issue?

The current budget consumption is &V2& less than the annual budget for
the FM account assignment &V1&. Depending on the type of document, this
FM account assignment is either a budget address or a posting address.
Budget control on incoming amounts(
<DS:DE.BUAVC_CEILTYPE>ceiling type</> <ZK>Revenues</>) raised this
message for the budget address <ZH>&V3&</> (= <ZK>first-level control
object</>) without considering the cover eligibility rule that exists
for this budget address.
Although at this point the system checks availability on the level of
the budget address, an automatic cover eligibility rule was found. This
rule ultimately decides whether sufficient budget is available for
posting, if the present message has not been raised as an <SE><LS>Error
</></>.
The corresponding cover eligibility rule is determined by the following
combination of availability control ledger, fiscal year (and if
applicable, <DS:DE.FM_CEFFYEAR_BCS>year of cash effectivity</>) and
<ZK>second-level control object</> (<DS:DE.FMCE_CVRGRP>cover group</>
and if applicable, the <DS:DE.GM_GRANT_NBR>grant</>):
<ZH>&V4&</>
DEFINE &N& = '053'
INCLUDE FMCE_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMCE053 - Annual budget almost exhausted for &1 ?

  The SAP error message FMCE053 ("Annual budget almost exhausted for &1") is related to the Funds Management (FM) module in SAP. This message indicates that the annual budget for a specific budget account (represented by &1) is nearing its limit, which can prevent further postings or commitments against that budget.
  Cause:
  
  Budget Limit Reached: The primary cause of this error is that the budget for the specified account is close to being fully utilized. This can happen due to high spending or insufficient budget allocation.
  Configuration Settings: The system may be configured to trigger warnings or errors when a certain percentage of the budget is consumed.
  Posting Activity: If there are multiple postings or commitments being made against the budget, it can quickly approach the limit.
  
  Solution:
  
  Review Budget Consumption: Check the budget consumption for the specified account. You can do this through the Funds Management reports to see how much of the budget has been utilized.
  Increase Budget Allocation: If the budget is indeed exhausted or nearly exhausted, consider increasing the budget allocation for that account. This can be done through the budget planning transaction (e.g., FMBB or FMAVCR01).
  Adjust Configuration: If the warning threshold is too low for your organization’s needs, you may want to adjust the configuration settings in the Funds Management module to change the percentage at which the warning is triggered.
  Monitor Future Commitments: Ensure that future commitments are monitored closely to avoid hitting the budget limit again. This may involve better planning and forecasting.
  Consult with Finance Team: Collaborate with your finance or budgeting team to understand the implications of increasing the budget and to ensure that it aligns with overall financial planning.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FMBB (Budgeting) and FMAVCR01 (Budget Availability Control).
  Reports: Use reports like S_ALR_87013558 (Budget/Actual/Commitment) to analyze budget consumption.
  User Roles: Ensure that you have the necessary authorizations to view and modify budget allocations.
  Documentation: Refer to SAP documentation or your organization’s internal guidelines for managing budgets in the Funds Management module.
  
  By addressing the budget consumption and making necessary adjustments, you can resolve the FMCE053 error and continue with your financial transactions.