How To Fix FMCE054 - Annual budget of &2 exhausted for document item &1

SAP Error Message - Details

• Message type: E = Error

• Message class: FMCE - Cover Eligibility Messages

• Message number: 054

• Message text: Annual budget of &2 exhausted for document item &1

What causes this issue?

The annual budget of the availability control ledger &V2& has been
consumed for the document item &V1&. Budget control on incoming amounts
(
<DS:DE.BUAVC_CEILTYPE>ceiling type</> <ZK>Revenues</>) raised this
message for the budget address <ZH>&V3&</> (= <ZK>first-level control
object</>) without considering the cover eligibility rule that exists
for this budget address.
Although at this point the system checks availability on the level of
the budget address, an automatic cover eligibility rule was found. This
rule ultimately decides whether sufficient budget is available for
posting, if the present message has not been raised as an <SE><LS>Error
</></>.
The corresponding cover eligibility rule is determined by the following
combination of availability control ledger, fiscal year (and if
applicable, <DS:DE.FM_CEFFYEAR_BCS>year of cash effectivity</>) and
<ZK>second-level control object</> (<DS:DE.FMCE_CVRGRP>cover group</>
and if applicable, the <DS:DE.GM_GRANT_NBR>grant</>):
<ZH>&V4&</>
DEFINE &N& = '054'
INCLUDE FMCE_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMCE054 - Annual budget of &2 exhausted for document item &1 ?

  The SAP error message FMCE054 indicates that the annual budget for a specific budget item has been exhausted. This typically occurs in the context of budgetary control within the Funds Management (FM) module of SAP. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Exhausted Budget: The primary reason for this error is that the total expenditures for the specified budget item have reached or exceeded the allocated budget for the fiscal year.
  Incorrect Budgeting: There may be an issue with how the budget was set up, such as incorrect amounts or budget periods.
  Document Item: The document item referenced in the error message is trying to post an expense that would exceed the available budget.
  
  Solution:
  
  
  Review Budget Allocation:
  
  Check the budget allocation for the fiscal year in question. Ensure that the budget is sufficient for the planned expenditures.
  You can do this by navigating to the Funds Management module and reviewing the budget data for the relevant cost center or fund.
  
  
  
  Adjust Budget:
  
  If the budget is indeed exhausted, consider increasing the budget allocation for the relevant budget item. This can be done through the budget adjustment process in SAP.
  Use transaction codes like FMBB (Budgeting) to make adjustments.
  
  
  
  Check Document Item:
  
  Review the document item that is causing the error. Ensure that it is correctly classified and that the amounts are accurate.
  If the document item is not supposed to be charged to that budget, consider reclassifying it.
  
  
  
  Use Budget Availability Control:
  
  Ensure that the budget availability control settings are correctly configured. This includes checking whether the system is set to allow over-expenditure or if it strictly enforces budget limits.
  
  
  
  Consult with Finance Team:
  
  If you are unsure about how to proceed, consult with your finance or budgeting team. They may have insights into the budget planning process and can assist in making necessary adjustments.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FMBB: Change Budget
  FMAVCR01: Availability Control Reports
  FMF1: Display Budget
  
  
  Documentation: Review SAP documentation or user manuals related to Funds Management and Budgeting for more detailed procedures and guidelines.
  User Roles: Ensure that you have the necessary authorizations to view and modify budget data in SAP.
  
  By following these steps, you should be able to address the FMCE054 error and ensure that your budget management processes are functioning correctly.