How To Fix FMCA_INV_GTR031 - Grantor billing documents exist for AP/AR. Action not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: FMCA_INV_GTR - Grantor Billing: FICA Invoicing

• Message number: 031

• Message text: Grantor billing documents exist for AP/AR. Action not possible

What causes this issue?

You tried to delete/change the default Financial Execution Interface
(FEI) entry, but there are Grantor billing documents for accounts
payable/accounts receivable which were created with the default
interface. Changing the interface now could lead to serious problems.

System Response

Processing canceled

How to fix this error?

Define the CRM Program Profile in ERP Customizing
<DS:SIMG.SIMG_GTR_PROGPROFIL>Maintain Program Profile</> and choose the
FEI you want to use with the program profile.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMCA_INV_GTR031 - Grantor billing documents exist for AP/AR. Action not possible ?

  The SAP error message FMCA_INV_GTR031 indicates that there are existing billing documents related to grantor accounts payable (AP) or accounts receivable (AR) that prevent certain actions from being performed. This error typically arises in the context of grant management and financial accounting within SAP, particularly when trying to delete or modify certain entries that are linked to billing documents.
  Cause:
  The error occurs because:
  
  There are open or posted billing documents associated with the grantor that need to be addressed before any changes can be made.
  The system enforces data integrity by preventing actions that could lead to inconsistencies in financial reporting or grant management.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Identify Existing Billing Documents:
  
  Use transaction codes such as FB03 (Display Document) or FBL1N (Vendor Line Item Display) to find the billing documents related to the grantor.
  Check for any open invoices or billing documents that are linked to the grantor.
  
  
  
  Review and Process Billing Documents:
  
  If there are open billing documents, you may need to process them (e.g., post payments, clear invoices) before you can proceed with the action you intended.
  If the documents are no longer needed, consider reversing or deleting them if appropriate.
  
  
  
  Consult with Financial Team:
  
  If you are unsure about how to handle the billing documents, consult with your finance or accounting team to ensure that you are following the correct procedures.
  
  
  
  Check for Related Transactions:
  
  Ensure that there are no other related transactions that might be causing the issue. This could include linked grant management transactions or other financial postings.
  
  
  
  System Configuration:
  
  In some cases, the error may be related to system configuration. If you suspect this is the case, consult with your SAP Basis or configuration team to review the settings related to grant management and billing.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FB03: Display Document
  FBL1N: Vendor Line Item Display
  FBL3N: G/L Account Line Item Display
  FBL5N: Customer Line Item Display
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation on grant management and billing processes to understand the implications of the error and the necessary steps to resolve it.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.