How To Fix FMCA_INV_GTR030 - Grantor billing documents exist for PSCD. Action not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: FMCA_INV_GTR - Grantor Billing: FICA Invoicing

• Message number: 030

• Message text: Grantor billing documents exist for PSCD. Action not possible

What causes this issue?

You tried to delete/change the default Financial Execution Interface
(FEI) entry, but there are Grantor billing documents for PSCD which
where created with the default interface. Changing the interface now
could lead to serious problems.

System Response

Processing cancelled

How to fix this error?

Define the CRM Program Profile in ERP Customizing
<DS:SIMG.SIMG_GTR_PROGPROFIL>Maintain Program Profile</> and choose the
FEI you want to use with the program profile.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMCA_INV_GTR030 - Grantor billing documents exist for PSCD. Action not possible ?

  The SAP error message FMCA_INV_GTR030 indicates that there are existing grantor billing documents in the Public Sector Contract Accounting (PSCD) module, which prevents certain actions from being performed. This error typically arises when you attempt to delete or modify a billing document or related data that is linked to grantor billing documents.
  Cause:
  The primary cause of this error is that there are billing documents associated with the grantor that are still active or have not been fully processed. This could happen in scenarios such as:
  
  Attempting to delete or change a billing document that has already been created for a grantor.
  Trying to perform an action on a project or contract that has outstanding billing documents.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Existing Billing Documents:
  
  Use transaction codes like FBL3N (for account balance display) or FBL1N (for vendor line items) to check for any existing billing documents related to the grantor.
  Identify the specific billing documents that are causing the issue.
  
  
  
  Review Document Status:
  
  Ensure that the billing documents are in a status that allows for the action you are trying to perform. If they are in a "posted" status, you may need to reverse or clear them first.
  
  
  
  Reverse or Clear Billing Documents:
  
  If applicable, reverse the billing documents that are causing the issue. This can typically be done using the transaction code FB08 (for reversing accounting documents).
  If the documents are not needed, you may need to clear them or process them accordingly.
  
  
  
  Consult with Your Team:
  
  If you are unsure about the implications of reversing or deleting billing documents, consult with your finance or accounting team to ensure that you are following the correct procedures.
  
  
  
  Check for Dependencies:
  
  Ensure that there are no other dependencies or linked documents that might be causing the issue. Sometimes, other related documents may also need to be addressed.
  
  
  
  SAP Notes and Support:
  
  If the issue persists, check for any relevant SAP Notes that might address this specific error. You can search the SAP Support Portal for updates or patches that may resolve the issue.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FBL3N, FBL1N, FB08, and others that are used for managing billing documents and accounts.
  Documentation: Review SAP documentation related to PSCD and billing processes to understand the workflow and dependencies better.
  User Roles: Ensure that you have the necessary authorizations to perform the actions you are attempting, as some actions may be restricted based on user roles.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.